Admin Operation Executive

Mr. Bur; Bayan Lepas; On-site; MYR 45,000 - 78,000; Full time

Job summary

Mr. Bur in Penang is seeking a detailed Operations Executive to join our Operations team. You will handle day-to-day order processing, documentation and shipment coordination across multiple entities.

The ideal candidate learns quickly, works independently, follows processes accurately and resolves routine issues with minimal supervision. English and Bahasa Malaysia proficiency is required, Mandarin is a plus.

Qualifications

• Degree in business/operations/logistics or related field.
• 1–3 years in operations, order processing, logistics or administration preferred.
• Experience with Odoo/ERP is an advantage.
• Good command of English and Bahasa Malaysia; Mandarin is a plus.
• Strong Excel and computer skills; attention to detail.

Responsibilities

• Process Sales Orders, Delivery Orders and Invoices accurately.
• Coordinate local and international shipments with couriers/logistics providers.
• Monitor pending orders and follow up on issues to meet timelines.
• Assist intercompany transactions between regional entities and document workflows.
• Provide admin support and prepare operational reports.
• Support process improvements and ad-hoc duties.

Skills

Attention to detail

Multitasking

Independent work

Problem solving

Communication

Education

Diploma / Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Logistics or related field

Tools

Odoo / ERP systems

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and detail-oriented Operations Executive to join our Operations team.

This role will be involved in the day-to-day operational activities of multiple business entities, including order processing, documentation, shipment coordination, inventory coordination and intercompany transactions.

The ideal candidate should be someone who is able to learn quickly, work independently, follow processes accurately and solve routine operational issues without constant supervision.

Key Responsibilities:

• Process Sales Orders, Delivery Orders and Invoices accurately.
• Handle day-to-day order processing and ensure orders are completed within the required timeline.
• Coordinate with Sales, Warehouse and other internal teams on order fulfilment.
• Monitor and follow up on pending orders and operational issues.
• Coordinate local and international shipments with courier/logistics providers.
• Prepare shipping-related documents and arrange shipment collection.
• Coordinate with the Warehouse team for picking, packing and shipment preparation.
• Follow up on shipment status and delivery issues.

Intercompany Operations

• Assist with intercompany transactions between our regional entities.
• Follow established workflows for intercompany Sales Orders, Purchase Orders, Goods Receipts, Delivery Orders and Invoices.
• Ensure all related documents and transactions are properly recorded and completed.

Administrative & Operational Support

• Maintain proper documentation and filing of operational records.
• Assist in preparing reports and operational data when required.
• Support the Operations Manager in process improvement and other operational projects.
• Perform other ad-hoc operational duties when required.

Requirements

• Diploma / Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Logistics or related field.
• 1-3 years of working experience in operations, order processing, logistics, purchasing or administration is preferred.
• Experience with Odoo / ERP systems is an advantage.
• Good command of English and Bahasa Malaysia. Mandarin is an advantage.
• Good computer skills, especially Microsoft Excel.
• Strong attention to detail and accuracy.
• Able to multitask and manage multiple priorities.
• Able to work independently and follow through tasks from start to completion.
• Fast learner with a proactive attitude and good problem-solving skills.
• Good communication and coordination skills.
• Positive attitude and able to work in a fast-paced environment