Office & Operations Supervisor

JOYX (MALAYSIA) SDN. BHD.; Kuala Lumpur; On-site; MYR 50,000 - 61,000; Full time

Job summary

JOYX (MALAYSIA) SDN. BHD. is hiring an Office & Operations Supervisor for our Malaysia branch to lead day-to-day operations, admin, HR execution, petty cash, and staff oversight.

You will liaise with Group HQ, banks, regulators and vendors, reporting to the Group General Manager with direct exposure to senior leaders. Based in Kuala Lumpur, you will manage facilities, attendance, onboarding, EPF/SOCSO/EIS admin, and implement HQ policies while ensuring compliant, smooth operations across

Qualifications

• Diploma or Bachelor's in Administration, HR, Business Admin or related field preferred.
• 3–5 years in office administration, operations or HR admin with at least 2 years solo operations experience.
• Proficient in English and Mandarin Chinese; familiar with Malaysian employment admin processes.

Responsibilities

• Run daily office ops: admin, HR, petty cash, staff oversight and external coordination.
• Work in the Malaysia branch liaising with Group HQ and external partners.
• Report to Group GM; own local ops with exposure to senior leaders and HQ.
• Manage office facilities, leasing, vendors, procurement, property management, utilities and insurance.
• Handle attendance, leave, onboarding/offboarding, records, benefits; coordinate EPF/SOCSO/EIS.
• Implement HQ policies, workplace discipline, meetings, and local administrative initiatives.
• Perform cashier duties, petty cash, expense review, payment docs, invoicing and bank filing.
• Coordinate with banks, company secretaries, auditors; prepare documentation for inspections.
• Escalate major exceptions, compliance matters and employee issues promptly.
• Conduct monthly reconciliations with Group Accountant; communicate with HQ on ops.

Skills

Office Administration

HR Administration

Attendance & Leave Management

EPF/SOCSO/EIS Administration

Procurement

Facilities / Property Management

Microsoft Excel

Communication

Education

Diploma or Bachelor in Administration/HR/Business Admin

Tools

Microsoft Excel

Word

PowerPoint

Job description

• Run daily office ops: admin, HR, petty cash, staff oversight and external coordination.
• Work in the Malaysia branch, liaising with Group HQ and external partners.
• Report to Group GM; own local ops with direct exposure to senior leaders and HQ!

RM 4500 - RM 5500

Office & Operations Supervisor for the Malaysia branch acting as the local day-to-day operations lead. Responsible for office administration, HR execution, petty cashier duties, employee daily management, external coordination (banks, regulators, vendors, company secretary) and liaison with Group HQ operations. Reports to the Group General Manager or designated HQ management.

Job Requirements

Key responsibilities:

• Manage office facilities, leasing, vendors, procurement, property management, utilities, internet, insurance, office supplies and equipment.
• Handle employee attendance, leave, onboarding/offboarding, employee records, benefits and basic employee relations; coordinate EPF, SOCSO, EIS administrative processes.
• Implement HQ policies, workplace discipline, meeting arrangements, team activities and local administrative initiatives.
• Perform cashier duties including petty cash management, initial expense claim review, payment documentation preparation, invoice/receipt filing and bank document organization.
• Conduct monthly reconciliations with the Group Accountant.
• Coordinate operational matters with company secretaries, banks, property managers, insurers, government/regulatory authorities, tax agents and auditors.
• Prepare documentation and provide on-site coordination for company, tax, labour, fire-safety and other inspections; **escalate major exceptions, compliance matters and employee issues promptly.**

Qualifications & requirements:

• Diploma or Bachelors degree in Administration, Human Resources, Business Administration or related field preferred.
• 3-5 years office administration, operations or HR administration experience, with at least 2 years independently managing office operations.
• Proficient written and spoken communication skills in English and Mandarin Chinese.
• Familiarity with Malaysian employment administration and EPF / SOCSO / EIS procedures and common government/business communication channels.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong sense of responsibility, confidentiality, judgment and execution; able to manage multiple priorities independently.
• Preferred: experience in small MNCs, startups or regional offices; experience with company secretary, bank account opening, office setup/move, government inspection coordination; basic cashier, expense review, procurement or vendor management experience.

Skills

Office Administration

HR Administration

Attendance & Leave Management

EPF/SOCSO/EIS Administration

Procurement

Facilities / Property Management

Petty Cash / Cashier Duties

Microsoft Excel

Communication

Full Statutory Coverage

Complete peace of mind with full statutory contributions including EPF, SOCSO, and EIS.

Supportive Culture

A friendly, collaborative, and inclusive environment where every voice is heard and team members back each other up.

At JOYX, we bring Physical AI to life. We build spatial intelligence—turning ordinary video into a metric 3D understanding of the physical world to power real robots and live broadcast sports.Our team thrives at the intersection of physics and code. We skip the simulated shortcuts and build real-to-real technology that actually works in the physical world. If you’re driven by curiosity and want to build AI that...