HR & Admin Supervisor

FRIDFULL SDN. BHD.; Kulai; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Health insurance upon regularization

Birthday leave

Up to 4 tenure incentive leave days

EPF/SOCSO/EIS contributions

Meal and transport subsidies

Monthly mobile charge subsidies

Relocation support

Employee engagement activities

Job summary

FRIDFULL SDN. BHD. in Kulai, Johor, Malaysia, is seeking an experienced Head of HR to lead daily HR and administrative operations.

You will drive recruitment, performance management, employee relations, expat mobility, and HR policy development to support business goals. The ideal candidate has 8+ years in full-spectrum HR, a Bachelor's in HR or related field, strong knowledge of labor laws, and hands-on experience with HRM systems and MS Office.

Qualifications

• Bachelor’s degree in HR management or related field; 8+ years in full-spectrum HR with supervision.
• Strong knowledge of labor laws and regulatory compliance.
• Experience with HRM systems and MS Office suite.
• Professional English; Chinese will be a plus.

Responsibilities

• Manage recruitment process to fulfill annual headcount needs.
• Oversee probation reviews, performance evaluations, and leave records in HR system.
• Handle disciplinary processes and employee relations with confidentiality.
• Coordinate visa applications, renewals, and mobility.
• Partner with managers to deliver HR support and training logistics.
• Oversee office operations and transport management.
• Support policy governance, payroll liaison, and vendor budgeting.
• Review and formulate HR policies; promote employee engagement initiatives.

Skills

HR management

Employee relations

Recruitment

Payroll coordination

Vendor management

English proficiency

Education

Bachelor's degree in HR management

Bachelor's degree in Psychology

Bachelor's degree in Business Administration

Tools

HRM software

Microsoft Office

Job description

Key Responsibilities

• Daily HR & Administrative Operations
  • Recruitment & Talent Acquisition: Manage recruitment progress to fulfill annual departmental headcount needs using effective channels that attract high-caliber candidates.
  • Performance & Leave Management: Oversee probation reviews, annual performance evaluation regime, and year-end leave handling. Ensure configuration updates and employee records in the HR system are maintained accurately and timely.
  • Disciplinary & Employee Relations: Handle disciplinary processes, promote workplace harmony, manage sensitive information with strict confidentiality, and serve as an accessible, empathetic point of contact for employees.
  • Expat & Mobility Management: Coordinate with vendors and agencies to manage various visa applications, renewals, and accommodation, ensuring all documentation is compliant, accurate, and delivered within required timelines.
  • Departmental Support: Partner with department managers and supervisors to deliver required HR support, improving resource quality, supporting business targets, and managing logistics for training and development programs.
• Office & Transport Administration
  • Workplace Logistics: Oversee daily office operations, including seat allocation, office cleanliness, security access controls, and travel/logistics arrangements for company visitors.
  • Transport & Fleet Operations: Direct transport management according to operational schedules, supervising drivers and managing routine vehicle maintenance.
• Policy Development, Financial Governance & Risk Safeguards
  • Third-Party Risk & Corporate Governance: Safeguard company interests and minimize operational risk when collaborating with third-party vendors, suppliers, agencies, and external partners. Ensure service scope compliance, strict adherence to contractual terms, and protection of company assets and confidentiality.
  • Payroll & Finance Collaboration: Partner with the Finance team on payroll administration and verify accurate, audited vendor payments before escalating for payment processing.
  • Vendor & Budget Management: Manage company administrative budgets and ensure cost efficiency by retrieving and comparing multiple vendor quotes before procurement decisions.
  • Policy Review & Formulation: Continuously review and refine existing HR policies and guidelines. Draft new policies to govern emerging processes and close operational gaps.
  • Employee Engagement & Well-being: Propose and execute engagement initiatives and well-being programs that foster regular team interaction.

Requirements & Qualifications

Experience & Education

• Education: Bachelor’s degree in human resource management, Psychology, Business Administration, or a related field.
• Experience: Equivalent practical experience (8+ years in full-spectrum HR with a supervisory background) can offset a degree in a non-related discipline like Communications, Public Administration, or Humanities.
• Certifications (Optional/Plus): Professional HR certifications (e.g., SHRM, CIPD, CHRP, or local labor law compliance certifications) are a strong advantage.

Knowledge & Technical Skills

• Strong working knowledge of HR best practices, labor laws, and regulatory compliance.
• Hands-on familiarity with Human Resource Management (HRM) systems.
• Proficiency in standard Microsoft Office applications (Word, Excel, PowerPoint) for daily work, analysis, and report generation.
• Professional proficiency in English (fluency/proficiency in Chinese is a plus).

Soft Skills & Core Competencies

• Communication & Discretion: Exceptional interpersonal, active listening, and communication skills; capable of communicating with confidence, patience, and absolute confidentiality on sensitive matters.
• Analytical & Objective Mindset: Strong analytical and logical reasoning skills to provide sound justification behind proposals and decisions.
• Empathy & Judgment: Highly observant, sensitive, and detail-oriented, with the ability to maintain objectivity while balancing empathy.
• Problem Solving & Adaptability: Proven problem-solving capabilities with the resilience to thrive in a multi-cultural, multi-national, and fast-paced work environment.
• Procurement & Financial Discipline: Strong sense of detail and audit mindset for vendor quote comparisons, invoice verification, and budgetary management.

Salary Range: MYR 7,000 to MYR 11,000 per month (commensurate with experience)

Performance Incentives

Work Schedule: 5-day work week with fixed weekend rest days and observance of government mandated public holidays (for Johor state)

Time-Off & Leave Benefits

• Government-mandated leaves
• Birthday Leave to celebrate your special day
• Up to 4 additional tenure incentive leave days rewarding your loyalty and growth with us

Financial & Daily Subsidies

• Government mandatory contributions (EPF, SOCSO, EIS)
• Daily meal and transport subsidies
• Monthly mobile charges subsidies

Health & Well-being: Comprehensive medical insurance coverage upon regularization

Relocation Support: Potential accommodation arrangements available for candidates relocating from cities outside of the Johor Bahru and Kulai areas

Company Culture: Regular employee engagement activities and team events in a vibrant, multi-cultural work environment.