Office & Admin Executive

JOYX (MALAYSIA) SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Friendly environment

Job summary

JOYX (MALAYSIA) SDN BHD is looking for an organised Office & Admin Executive in Kuala Lumpur to oversee daily office operations and be the local contact for non-business matters, coordinating closely with Group Headquarters. The role requires strong English and Mandarin, proficiency in MS Office, and the ability to handle multiple priorities with discretion in a dynamic environment.

You will manage facilities, vendors, onboarding/offboarding, attendance, payroll liaison, and documentation for

Qualifications

• Diploma or Bachelor's degree in Administration, HR, Business Administration, or related field.
• 1–3 years of experience in office administration, operations, or HR administration.
• Strong written and spoken English and Mandarin.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Ability to manage multiple priorities with discretion and confidentiality.

Responsibilities

• Oversee office facilities, leasing, vendors, procurement, and utilities.
• Handle attendance, leaves, onboarding/offboarding, records, benefits, and basic employee relations.
• Coordinate EPF, SOCSO, and EIS processes.
• Roll out HQ policies, discipline, meetings, team activities, and local admin initiatives.
• Carry out cashier tasks and monthly reconciliations with the Accountant.
• Liaise with company secretaries, banks, insurers, regulators, and auditors on operations.
• Prepare documentation for inspections (tax, labour, fire-safety).
• Escalate compliance and employee issues promptly.

Skills

Office administration

Multilingual English/Mandarin

Microsoft Excel

Microsoft Word

PowerPoint

Communication skills

Education

Diploma or Bachelor's degree in Administration/HR/Business Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

About the role

We seek an organised, proactive Office & Admin Executive to oversee daily operations of our new KL office. This role acts as the primary local point of contact for non-business operational matters and collaborates closely with Group Headquarters.

Required: English and Mandarin proficiency.

Key Responsibilities

• Manage office facilities, leasing, vendors, procurement, property management, utilities, internet, insurance, office supplies, and equipment.
• Handle attendance, leave, onboarding and offboarding, employee records, benefits, and basic employee relations.
• Coordinate administrative processes related to EPF, SOCSO, and EIS.
• Roll out HQ policies, workplace discipline, meeting arrangements, team activities and local admin initiatives.
• Carry out cashier tasks: petty cash management, preliminary expense claim checks, payment document preparation, invoice/receipt filing and bank document sorting. Complete monthly reconciliations together with the Accountant.
• Liaise with company secretaries, banks, property managers, insurers, government & regulatory bodies, tax agents and auditors on operational affairs.
• Prepare documentation and provide on-site coordination for company, tax, labour, fire-safety, and other inspections.
• Escalate material exceptions, compliance matters, and employee issues promptly.

Requirements

• Diploma or Bachelor's degree in Administration, Human Resources, Business Administration, or a related field is preferred.
• 1–3years of experience in office administration, operations, or HR administration.
• Strong written and spoken communication skills in both English and Mandarin to liaise with Mandarin speaking stakeholders.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Strong sense of responsibility, confidentiality, judgment, execution, and ability to manage multiple priorities independently.

What We Offer

• EPF, SOCSO & EIS
• Friendly & Supportive Working Environment