Office Operations & Finance Coordinator

PPG Industries; Shah Alam; Hybrid; MYR 33,000 - 61,000; Full time

Job summary

PPG Industries seeks an organized Office Administrator to oversee administrative operations, facilities management, and the finance internship program. You will coordinate office processes, manage vendors, and support onboarding and employee experiences across a busy workplace in Shah Alam.

You will liaise with HR and IT, ensure timely invoicing, and plan events and improvements. A diploma or degree in business administration plus 1+ years' experience is expected.

Qualifications

• 1+ years of experience in office administration or finance.
• Diploma or Degree in Business Admin related field.
• Proficient in MS Office.
• Hands-on experience with office machines.
• Excellent time management and ability to multi-task.
• Excellent written and verbal communication.
• Strong organizational and planning skills.
• A creative mind with ability to suggest improvements.

Responsibilities

• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Oversee finance internship program
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

Time management

Multi-tasking

Attention to detail

Written and verbal communication

Organizational skills

Planning skills

Creative mindset

Problem solving

Education

Diploma or Degree in Business Administration or related field

Tools

MS Office

Office machines (fax, printers)

Email scheduling tools

Job description

PPG Industries seeks an organized Office Administrator to oversee administrative operations, facilities management, and the finance internship program. You will coordinate office processes, manage vendors, and support onboarding and employee experiences across a busy workplace in Shah Alam.

You will liaise with HR and IT, ensure timely invoicing, and plan events and improvements. A diploma or degree in business administration plus 1+ years' experience is expected.