Administrative Coordinator I

PPG Industries; Shah Alam; Hybrid; MYR 45,000 - 78,000; Full time

Job summary

PPG Industries in Shah Alam, Malaysia, is seeking an Office Administrator to oversee administrative operations, facilities management, and vendor relationships, while supporting employee experience programs and onboarding. The role also supports the finance internship program and office-related projects and events.

The ideal candidate has 3–5 years of experience in office administration or finance, holds a diploma/degree in business administration, and is proficient with MS Office.

Qualifications

• 3–5 years of experience in office administration or finance.
• Diploma or degree in Business Admin related field.
• Experience as an Office Admin, HR or Finance is an added advantage.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficient in MS Office; hands-on with office machines (fax, printers).
• Familiarity with email scheduling tools like Email Scheduler.
• Excellent time management and the ability to multi-task and prioritize work.
• Strong written and verbal communication; excellent organizational skills.
• Creative mind with ability to suggest improvements.

Responsibilities

• Manage contracts and price negotiations with office vendors, service providers and office lease.
• Support EHS compliance.
• Oversee office compliance with local business and regulatory requirements.
• Manage office G&A budget and ensure timely reporting.
• Create processes and oversee administrative operations; organize office procedures.
• Keep workspaces and information organized and accessible.
• Update employee, client, and company data.
• Coordinate with IT on office equipment and liaise with facility management vendors.

Skills

Office administration

MS Office

Time management

Communication

Organizational skills

Problem solving

Team coordination

Creativity

Education

Diploma/ Degree in Business Administration

Tools

MS Office

Office equipment

Email Scheduler

Job description

Reporting to the Director of Shared Financial Services, you will be responsible for overseeing office administration, facilities management, and operational processes to ensure a smooth and efficient workplace environment. You will drive administrative excellence, support employee experience programs, coordinate office operations, and manage vendor relationships while ensuring compliance with company procedures. You will also support the finance internship program, onboarding activities, and office-related projects and events.

Responsibilities

• Manage contract and price negotiations with office vendors, service providers and office lease
• Support EHS compliance
• Oversee office compliance with local business and regulatory requirements
• Manage office G&A budget, ensure accurate and timely reporting
• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conference

Qualifications

• 3 to 5 years of experience in office administration or finance.
• A diploma or a Degree in Business Admin related field
• experience as an Office Admin, HR or Finance will be an added advantage
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficient in MS Office Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

How we work: At PPG, we bring teams together to accelerate collaboration and career development, with in-person work Monday through Thursday and the opportunity to work remotely on Flexible Fridays. Schedules may vary by location.

About us:

Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways thandoes any other company. To learn more, visit www.ppg.com and follow @PPG onX.

The PPG Way 2030

We are customer champions

Proactive. Bold. Trustworthy. Everything we do starts with our customers. We listen, movefastanddon’tstop until we solve their biggest challenges. When our customers win, we all grow.

We act with purpose and speed

Agile. Data-driven. Empowered. We take smart risks to stay ahead of the competition. We work proactively with agility, using quality data to develop solutions that create value.

We are excellentoperators

Productive. Collaborative. Accountable. No matter our role, weidentifyproblems, takeownershipand always bring solutions. We are both proactive and responsive to drive continuous improvement and deliver results. We support ourfrontline,the faces of PPG to our customers.

We compete to win

Future-focused. Driven. Ambitious. We are passionate about growing our business and winning with our customers. We deliver results, embrace newtechnologiesand leverage agility and speed as strengths.

We are PPG proud

Strong. United. Passionate. We work safely, act withintegrityand value our diverse perspectives. We celebrate achievements and take pride in the positive impact we create together to protect and beautify the world.

At PPG we use AI in the hiring process to make the process more efficient. AI tools do not make hiring decisions. You can learn more by going tohttps://careers.ppg.com/us/en/candidate-resources.

PPGprovidesequal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, genderidentityor expression.

If you need an adjustment due to a disability, please email**********@ppg.com.

PPG pay ranges and benefits can vary bylocationwhich allows us to compensate employees competitively in different geographic markets. PPG considers several factors in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications and education, licensure and certifications, and other organizational needs. Other incentives may apply.
Our employee benefits programs are designed to support the health and well-being of our employees. Any insurancecoveragesand benefits will bein accordance withthe terms and conditions of the applicable plans and associated governing plan documents.Benefits will be discussed with you by your recruiter during the hiring process.

PPG values your feedback on our recruiting process. We encourage you to visit Glassdoor.com and provide feedback on the process,so that we can do better today than yesterday.