Hybrid Office & Finance Operations Coordinator

PPG; Shah Alam; Hybrid; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Flexible Fridays

Hybrid work arrangement

Job summary

PPG in Malaysia is seeking an organized Office Administrator to oversee administrative operations, facilities and onboarding activities. You will collaborate with HR and IT, manage vendor relationships and ensure timely invoicing and payments.

The role supports the finance internship program and coordinates office-related projects and events. You will contribute to a smooth workplace by organizing data, maintaining office layout, and improving processes while handling inquiries from employees

Qualifications

• 1+ years of experience in office administration or finance.
• A diploma or a Degree in Business Admin related field
• experience as an Office Admin, HR or Finance will be an added advantage
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficient in MS Office
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Responsibilities

• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Oversee finance internship program
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

Office administration

MS Office

Communication skills

Time management

Organizational skills

Education

Diploma/Degree in Business Admin

Tools

Office equipment

Job description

PPG in Malaysia is seeking an organized Office Administrator to oversee administrative operations, facilities and onboarding activities. You will collaborate with HR and IT, manage vendor relationships and ensure timely invoicing and payments.

The role supports the finance internship program and coordinates office-related projects and events. You will contribute to a smooth workplace by organizing data, maintaining office layout, and improving processes while handling inquiries from employees