Operations & Office Excellence Coordinator – Flexible Fridays

PPG Industries; Shah Alam; Hybrid; MYR 45,000 - 78,000; Full time

Job summary

PPG Industries in Shah Alam, Malaysia, is seeking an Office Administrator to oversee administrative operations, facilities management, and vendor relationships, while supporting employee experience programs and onboarding. The role also supports the finance internship program and office-related projects and events.

The ideal candidate has 3–5 years of experience in office administration or finance, holds a diploma/degree in business administration, and is proficient with MS Office.

Qualifications

• 3–5 years of experience in office administration or finance.
• Diploma or degree in Business Admin related field.
• Experience as an Office Admin, HR or Finance is an added advantage.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficient in MS Office; hands-on with office machines (fax, printers).
• Familiarity with email scheduling tools like Email Scheduler.
• Excellent time management and the ability to multi-task and prioritize work.
• Strong written and verbal communication; excellent organizational skills.
• Creative mind with ability to suggest improvements.

Responsibilities

• Manage contracts and price negotiations with office vendors, service providers and office lease.
• Support EHS compliance.
• Oversee office compliance with local business and regulatory requirements.
• Manage office G&A budget and ensure timely reporting.
• Create processes and oversee administrative operations; organize office procedures.
• Keep workspaces and information organized and accessible.
• Update employee, client, and company data.
• Coordinate with IT on office equipment and liaise with facility management vendors.

Skills

Office administration

MS Office

Time management

Communication

Organizational skills

Problem solving

Team coordination

Creativity

Education

Diploma/ Degree in Business Administration

Tools

MS Office

Office equipment

Email Scheduler

Job description

PPG Industries in Shah Alam, Malaysia, is seeking an Office Administrator to oversee administrative operations, facilities management, and vendor relationships, while supporting employee experience programs and onboarding. The role also supports the finance internship program and office-related projects and events.

The ideal candidate has 3–5 years of experience in office administration or finance, holds a diploma/degree in business administration, and is proficient with MS Office.