Center Analyst and Coordinator

PPG Industries; Shah Alam; Hybrid; MYR 33,000 - 61,000; Full time

Job summary

PPG Industries seeks an organized Office Administrator to oversee administrative operations, facilities management, and the finance internship program. You will coordinate office processes, manage vendors, and support onboarding and employee experiences across a busy workplace in Shah Alam.

You will liaise with HR and IT, ensure timely invoicing, and plan events and improvements. A diploma or degree in business administration plus 1+ years' experience is expected.

Qualifications

• 1+ years of experience in office administration or finance.
• Diploma or Degree in Business Admin related field.
• Proficient in MS Office.
• Hands-on experience with office machines.
• Excellent time management and ability to multi-task.
• Excellent written and verbal communication.
• Strong organizational and planning skills.
• A creative mind with ability to suggest improvements.

Responsibilities

• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Oversee finance internship program
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

Time management

Multi-tasking

Attention to detail

Written and verbal communication

Organizational skills

Planning skills

Creative mindset

Problem solving

Education

Diploma or Degree in Business Administration or related field

Tools

MS Office

Office machines (fax, printers)

Email scheduling tools

Job description

Reporting to the Director of Shared Financial Services , you will be responsible for overseeing office administration, facilities management, and operational processes to ensure a smooth and efficient workplace environment. You will drive administrative excellence, support employee experience programs, coordinate office operations, and manage vendor relationships while ensuring compliance with company procedures. You will also support the finance internship program, onboarding activities, and office-related projects and events.

Responsibilities

• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Oversee finance internship program
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Qualifications

• 1+ years of experience in office administration or finance.
• A diploma or a Degree in Business Admin related field
• experience as an Office Admin, HR or Finance will be an added advantage
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficient in MS Office
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

How we work

At PPG, we bring teams together to accelerate collaboration and career development, with in-person work Monday through Thursday and the opportunity to work remotely on Flexible Fridays. Schedules may vary by location.

About us

PPG: WE PROTECT AND BEAUTIFY THE WORLD ®

Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. To learn more, visit www.ppg.com and follow @PPG on X.

The PPG Way 2030

We are customer champions Proactive. Bold. Trustworthy. Everything we do starts with our customers. We listen, move fast and don't stop until we solve our biggest challenges. When our customers win, we all grow.

We act with purpose and speed Agile. Data-driven. Empowered. We take smart risks to stay ahead of the competition. We work proactively with agility, using quality data to develop solutions that create value.

We are excellent operators Productive. Collaborative. Accountable. No matter our role, we identify problems, take ownership and always bring solutions. We are both proactive and responsive to drive continuous improvement and deliver results. We support our frontline, the faces of PPG to our customers.

We compete to win Future-focused. Driven. Ambitious. We are passionate about growing our business and winning with our customers. We deliver results, embrace new technologies and leverage agility and speed as strengths.

We are PPG proud Strong. United. Passionate. We work safely, act with integrity and value our diverse perspectives. We celebrate achievements and take pride in the positive impact we create together to protect and beautify the world.

At PPG we use AI in the hiring process to make the process more efficient. AI tools do not make hiring decisions. You can learn more by going to https://careers.ppg.com/us/en/candidate-resources .

PPG provides equal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, gender identity or expression.

If you need an adjustment due to a disability, please email [e-mail].

PPG pay ranges and benefits can vary by location which allows us to compensate employees competitively in different geographic markets. PPG considers several factors in making compensation decisions including,