Office Operations & Admin Coordinator

Volt Auto Pte. Ltd.; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

Volt Auto is expanding its team and seeks an organized Office Administrator in Malaysia. You will handle daily office operations, communications, calendar coordination, and visitor management to ensure a welcoming work environment.

The role includes supporting HR, managing records, processing invoices, and coordinating with vendors. Entry-level candidates are welcome, with opportunities for growth in a collaborative, mobility-focused company.

Qualifications

• Prior experience as receptionist or administrative support preferred.
• Entry-level candidates welcome to apply.
• Strong organizational skills and multitasking ability.
• Ability to handle confidential information.
• Proactive and professional demeanor.

Responsibilities

• Manage daily office operations to ensure smooth functioning.
• Prepare, format, and distribute internal communications, notices, and reports.
• Schedule meetings, book rooms, and coordinate calendars.
• Maintain accurate records, filing systems, and databases.
• Greet visitors and answer calls; direct to appropriate staff.
• Coordinate facilities, liaise with vendors and service providers.
• Monitor office equipment and arrange repairs.
• Ensure health, safety, and security standards.
• Support HR and management with office policies.
• Process invoices, petty cash claims, and expense reports.
• Coordinate onboarding logistics for new hires.
• Undertake other admin tasks as needed.

Skills

Organizational skills

Multitasking

Attention to detail

MS Office

Professional demeanor

Reception experience

Tools

MS Office

Job description

Volt Auto is expanding its team and seeks an organized Office Administrator in Malaysia. You will handle daily office operations, communications, calendar coordination, and visitor management to ensure a welcoming work environment.

The role includes supporting HR, managing records, processing invoices, and coordinating with vendors. Entry-level candidates are welcome, with opportunities for growth in a collaborative, mobility-focused company.