Office Operations & Admin Coordinator

Don Omakase KL; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a dedicated Office Admin to join our Kuala Lumpur team. You will be the backbone of our office operations, coordinating day-to-day admin tasks and supporting staff to work efficiently.

This role is essential to maintaining office standards and supporting organisational goals. Responsibilities include managing calls and inquiries, handling reservations, coordinating events, maintaining records, data entry, and cross-departmental support as needed.

Qualifications

• Proven experience in an administrative or office support role within a professional environment.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Strong written and verbal communication skills in English, Mandarin and Bahasa Melayu.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Attention to detail and accuracy in all administrative work.
• Ability to work independently and as part of a team in a fast-paced office environment.
• Discretion and confidentiality in handling sensitive office information.
• Flexibility and willingness to adapt to changing office needs and priorities.

Responsibilities

• Managing office duties, including response to customers, answering telephone enquiries and directing calls (/WhatsApp) appropriately.
• Managing on reservation system/platform
• Supporting the coordination of office events and team activities
• Managing office filing systems and maintaining organised records, both physical and digital
• Handling general administrative tasks such as data entry, photocopying and mail distribution
• Supporting various departments with ad-hoc administrative requirements as needed

Job description

Jora Malaysia is seeking a dedicated Office Admin to join our Kuala Lumpur team. You will be the backbone of our office operations, coordinating day-to-day admin tasks and supporting staff to work efficiently.

This role is essential to maintaining office standards and supporting organisational goals. Responsibilities include managing calls and inquiries, handling reservations, coordinating events, maintaining records, data entry, and cross-departmental support as needed.