Office Administrator

Volt Auto Pte. Ltd.; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

Volt Auto is expanding its team and seeks an organized Office Administrator in Malaysia. You will handle daily office operations, communications, calendar coordination, and visitor management to ensure a welcoming work environment.

The role includes supporting HR, managing records, processing invoices, and coordinating with vendors. Entry-level candidates are welcome, with opportunities for growth in a collaborative, mobility-focused company.

Qualifications

• Prior experience as receptionist or administrative support preferred.
• Entry-level candidates welcome to apply.
• Strong organizational skills and multitasking ability.
• Ability to handle confidential information.
• Proactive and professional demeanor.

Responsibilities

• Manage daily office operations to ensure smooth functioning.
• Prepare, format, and distribute internal communications, notices, and reports.
• Schedule meetings, book rooms, and coordinate calendars.
• Maintain accurate records, filing systems, and databases.
• Greet visitors and answer calls; direct to appropriate staff.
• Coordinate facilities, liaise with vendors and service providers.
• Monitor office equipment and arrange repairs.
• Ensure health, safety, and security standards.
• Support HR and management with office policies.
• Process invoices, petty cash claims, and expense reports.
• Coordinate onboarding logistics for new hires.
• Undertake other admin tasks as needed.

Skills

Organizational skills

Multitasking

Attention to detail

MS Office

Professional demeanor

Reception experience

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Volt Auto is a growing automotive company with operations in Singapore and expansion into Malaysia. We are dedicated to delivering quality products and services while fostering a collaborative and supportive work environment. At Volt Auto, we value our people, encourage professional growth, and offer opportunities to contribute to our ongoing journey in shaping the future of mobility.

Position Overview:

We are seeking a highly organized and proactive Office Administrator to join our team. This individual will be responsible for a variety of administrative tasks, ensuring smooth operations and a welcoming environment for employees and visitors.

Responsibilities:

Administrative Support

• Manage daily office operations to ensure smooth functioning.
• Prepare, format, and distribute internal communications, notices, and reports.
• Assist with scheduling meetings, booking meeting rooms, and coordinating calendars.
• Maintain accurate records, filing systems, and databases.

Mail & Supplies Management

• Open and distribute incoming mail and packages promptly.
• Order and maintain office supplies such as stationery, pantry items, and other necessary materials.
• Collate supply requests from other offices and coordinate fulfillment and delivery.

Front Desk & Visitor Management

• Greet and assist visitors, serving as the first point of contact for the office.
• Handle incoming calls and direct them to the appropriate staff.
• Act as the primary contact for office renovation or facilities-related issues.
• Liaise with contractors, vendors, and service providers to ensure timely resolution of office maintenance matters.
• Monitor office equipment and furniture, arranging repairs or replacements when necessary.
• Maintain clean and organized meeting rooms and common spaces.
• Ensure compliance with health, safety, and security standards within the office.
• Support HR and management in implementing office policies and procedures.

Finance & Procurement Support

• Assist with processing invoices, petty cash claims, and expense reports.
• Track office-related expenditures and provide monthly updates to management.

Employee Support

• Coordinate onboarding logistics for new hires (workstation setup, access cards, supplies).
• Support staff with administrative requests and ensure smooth day-to-day operations.

Ad-hoc Duties

• Undertake any other administrative tasks as assigned to support business needs.

Requirements:

• Prior experience as a receptionist, administrative assistant, or in a similar role preferred.
• Entry-level candidates are welcome to apply.
• Strong organizational skills with the ability to multitask.
• Attention to detail and ability to handle confidential information.
• Proficient in MS Office Suite and office equipment.
• A proactive, friendly, and professional demeanor.