Office Operations Executive

Boardroom; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Boardroom in Malaysia is seeking an Administration & Office Support professional to manage daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

You will handle courier coordination, attendance tracking, onboarding/offboarding support, meeting room bookings, vendor liaison, and inventory control for office supplies. This role requires organisational rigor and teamwork across departments.

Responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams
• Assist in coordinating courier and dispatch services
• Generate attendance reports and update tracking records as required
• Support staff with parking, access card, and office-related inquiries
• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary
• Provide general administrative support to various business units
• Support company events, office visits, and other ad hoc assignments as assigned by management
• Support employee onboarding and offboarding processes
• Coordinate document retrieval, return, and storage requests with external vendors
• Update and maintain document inventory records
• Verify supporting documents and invoices before submission for approval
• Coordinate office maintenance, repairs, and facility-related matters
• Liaise with building management and external vendors to support daily office operations
• Arrange servicing of office equipment and facilities
• Monitor and maintain office, pantry, and housekeeping supplies
• Provide relief reception duties when required
• Handle incoming documents, courier arrangements, and outgoing mail
• Coordinate meeting room bookings and visitor visitation

Job description

Boardroom in Malaysia is seeking an Administration & Office Support professional to manage daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

You will handle courier coordination, attendance tracking, onboarding/offboarding support, meeting room bookings, vendor liaison, and inventory control for office supplies. This role requires organisational rigor and teamwork across departments.