Office Operations & Admin Coordinator

Volt Auto Pte. Ltd.; Selangor; On-site; MYR 22,000 - 29,000; Full time

Benefits offered by this job

Annual Leave

Annual Leaves

EPF

SOCSO

Medical Insurance

Training Provided

Overtime Pay

5 Working Days

Job summary

Jora Malaysia is seeking an administrative support professional to keep daily office operations running smoothly. The role involves front desk duties, document handling, and coordinating meetings.

Entry-level candidates are welcome; prior experience in receptionist or admin is preferred but not required. Strong organization, attention to detail, and proficiency with MS Office are essential. You will manage mail, supplies, and vendor coordination, and assist HR processes.

Qualifications

• Prior experience as receptionist, administrative assistant, or similar role preferred.
• Entry-level candidates are welcome to apply.
• Strong organizational skills with the ability to multitask.
• Attention to detail and ability to handle confidential information.
• Proficient in MS Office Suite and office equipment.
• A proactive, friendly, and professional demeanour.

Responsibilities

• Manage daily office operations to ensure smooth functioning.
• Prepare, format, and distribute internal communications, notices, and reports.
• Assist with scheduling meetings, booking meeting rooms, and coordinating calendars.
• Maintain accurate records, filing systems, and databases.
• Open and distribute incoming mail and packages promptly.
• Order and maintain office supplies such as stationery, pantry items, and other necessary materials.
• Collate supply requests from other offices and coordinate fulfillment and delivery.
• Greet and assist visitors, serving as the first point of contact for the office.
• Handle incoming calls and direct them to the appropriate staff.
• Act as the primary contact for office renovation or facilities-related issues.
• Liaise with contractors, vendors, and service providers to ensure timely resolution of office maintenance matters.
• Monitor office equipment and furniture, arranging repairs or replacements when necessary.
• Maintain clean and organized meeting rooms and common spaces.
• Ensure compliance with health, safety, and security standards within the office.
• Support HR and management in implementing office policies and procedures.
• Assist with processing invoices, petty cash claims, and expense reports.
• Track office-related expenditures and provide monthly updates to management.
• Coordinate onboarding logistics for new hires (workstation setup, access cards, supplies).
• Support staff with administrative requests and ensure smooth day-to-day operations.
• Undertake any other administrative tasks as assigned to support business needs.

Skills

Organizational skills

Multitask

Attention to detail

Proactive

Professional demeanor

Tools

MS Office

Job description

Jora Malaysia is seeking an administrative support professional to keep daily office operations running smoothly. The role involves front desk duties, document handling, and coordinating meetings.

Entry-level candidates are welcome; prior experience in receptionist or admin is preferred but not required. Strong organization, attention to detail, and proficiency with MS Office are essential. You will manage mail, supplies, and vendor coordination, and assist HR processes.