On‑Site Office & Administration Coordinator

Perunding Voltmech Sdn Bhd; Kuching; On-site; MYR 33,000 - 58,000; Full time

Job summary

Perunding Voltmech Sdn Bhd, a professional engineering consultancy in Malaysia, seeks a Business Office Coordinator to support day-to-day operations in Kuching. This full-time, on-site role focuses on efficient office administration, scheduling, document handling, and record-keeping within project teams.

You will assist with basic accounting, invoice processing, insurance documentation, and policy compliance, helping training sessions and coordinating with management and external partners to

Qualifications

• Strong communication with colleagues, clients and external stakeholders.
• Basic accounting skills to support invoicing and financial records.
• Office administration skills for scheduling, documentation, filing, and general operations.
• Knowledge of insurance processes to assist with policy documentation.
• Ability to assist with staff training and development activities.
• Proficiency with common office software, attention to detail.
• Prior experience in office coordination in engineering or professional services preferred.
• Diploma/degree in business administration, accounting or related field, or equivalent experience.
• Mandarin proficiency preferred.

Responsibilities

• Assist with office administration, scheduling, documentation, and record-keeping.
• Coordinate internal and external meetings.
• Support basic accounting tasks and invoice processing.
• Handle insurance documentation and policy coordination.
• Ensure compliance with company policies and assist training sessions.
• Prepare reports and facilitate communication among project teams and partners.
• Maintain office supplies and assist in process improvements.

Skills

Communication

Basic accounting

Office administration

Insurance processes

Training support

Office software

Attention to detail

Organization & time-management

Stakeholder coordination

Engineering admin experience

Education

Diploma or degree in business administration, accounting, or related field

Tools

Microsoft Word

Microsoft Excel

Email clients

Office suite

Job description

Perunding Voltmech Sdn Bhd, a professional engineering consultancy in Malaysia, seeks a Business Office Coordinator to support day-to-day operations in Kuching. This full-time, on-site role focuses on efficient office administration, scheduling, document handling, and record-keeping within project teams.

You will assist with basic accounting, invoice processing, insurance documentation, and policy compliance, helping training sessions and coordinating with management and external partners to