Office Manager

RIMINI_MALAYSIA RIMINI STREET MALAYSIA Sdn Bhd; Malaysia; On-site; MYR 60,000 - 80,000; Full time

Job summary

RIMINI_MALAYSIA RIMINI STREET MALAYSIA Sdn Bhd is seeking an Office Manager for their Selangor corporate office. This role includes ensuring efficient office operations and support for staff. The ideal candidate will have at least 2 years of experience in office management and a bachelor’s degree in a relevant field.

Responsibilities include managing office systems, coordinating office procedures, and overseeing daily operations. The position also requires excellent organizational skills and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role for at least 2 years.

Responsibilities

• Oversee daily office operations to ensure organizational effectiveness and efficiency.
• Maintain office systems, including filing, supply inventory, and equipment maintenance.
• Organize and coordinate office layout to ensure a safe, clean, and productive workspace.
• Manage schedules, meetings, and appointments for executives or teams.

Skills

Excellent organizational and multitasking skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office Suite and office management software

Problem-solving and decision-making aptitude

Ability to maintain confidentiality and professionalism

Education

Bachelor’s degree in business administration, management, or a related field

Tools

Microsoft Office Suite

Job description

We are actively seeking an Office Manager. The role will report directly to the VP, Rimini Street Malaysia GCC. This position is based in our Selangor corporate office.

Position Summary

The Office Manager is responsible for ensuring the smooth and efficient operation of the office. This role involves managing administrative tasks, coordinating office procedures, and providing support to staff to optimize workplace efficiency and effectiveness.

Essential Duties & Responsibilities

• Oversee daily office operations to ensure organizational effectiveness and efficiency.
• Maintain office systems, including filing, supply inventory, and equipment maintenance.
• Organize and coordinate office layout to ensure a safe, clean, and productive workspace.
• Maintain and update employee records and office policies.
• Address and resolve employee inquiries regarding office policies and procedures.
• Manage schedules, meetings, and appointments for executives or teams.
• Handle correspondence, phone calls, and emails.
• Prepare reports, presentations, and other documentation as needed.
• Assist in onboarding new employees, including organizing orientation and training sessions for large groups of new hires.
• Distribute meal vouchers to employees’ homes.
• Monitor and track office budgets, expenses, and accounts payable/receivable.
• Manage vendor relationships and negotiate contracts for office supplies and services.
• Plan and coordinate internal events, meetings, and team‑building activities.
• Oversee travel arrangements and accommodations for staff or visiting clients.
• Ensure compliance with company policies and legal regulations.
• Oversee health and safety procedures, conducting regular checks to maintain standards.

Education & Experience

• Bachelor’s degree in business administration, management, or a related field (preferred).
• Proven experience as an Office Manager, Administrative Manager, or similar role for at least 2 years.

Skills

• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Problem‑solving and decision‑making aptitude.
• Ability to maintain confidentiality and professionalism.

Location

Primarily office‑based, with occasional remote work flexibility as required.

EEO Statement

Rimini Street is committed to creating a diverse and inclusive environment and is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sexual orientation, gender or gender identity, disability, protected veteran status, or any other characteristic protected by law.