Business Office Coordinator

Perunding Voltmech Sdn Bhd; Kuching; On-site; MYR 33,000 - 58,000; Full time

Job summary

Perunding Voltmech Sdn Bhd, a professional engineering consultancy in Malaysia, seeks a Business Office Coordinator to support day-to-day operations in Kuching. This full-time, on-site role focuses on efficient office administration, scheduling, document handling, and record-keeping within project teams.

You will assist with basic accounting, invoice processing, insurance documentation, and policy compliance, helping training sessions and coordinating with management and external partners to

Qualifications

• Strong communication with colleagues, clients and external stakeholders.
• Basic accounting skills to support invoicing and financial records.
• Office administration skills for scheduling, documentation, filing, and general operations.
• Knowledge of insurance processes to assist with policy documentation.
• Ability to assist with staff training and development activities.
• Proficiency with common office software, attention to detail.
• Prior experience in office coordination in engineering or professional services preferred.
• Diploma/degree in business administration, accounting or related field, or equivalent experience.
• Mandarin proficiency preferred.

Responsibilities

• Assist with office administration, scheduling, documentation, and record-keeping.
• Coordinate internal and external meetings.
• Support basic accounting tasks and invoice processing.
• Handle insurance documentation and policy coordination.
• Ensure compliance with company policies and assist training sessions.
• Prepare reports and facilitate communication among project teams and partners.
• Maintain office supplies and assist in process improvements.

Skills

Communication

Basic accounting

Office administration

Insurance processes

Training support

Office software

Attention to detail

Organization & time-management

Stakeholder coordination

Engineering admin experience

Education

Diploma or degree in business administration, accounting, or related field

Tools

Microsoft Word

Microsoft Excel

Email clients

Office suite

Job description

Company Description

Perunding Voltmech Sdn Bhd is a professional engineering consultancy operating in Malaysia, offering services that support building, infrastructure, and industrial projects. The organization focuses on delivering practical, reliable, and cost-effective solutions for clients in both the public and private sectors. Team members collaborate across disciplines to ensure projects are completed safely, on schedule, and in line with regulatory and industry standards. The company values integrity, technical excellence, and clear communication in its client relationships and internal operations.

Role Description

The Business Office Coordinator is a full‑time, on‑site role based in Kuching, responsible for supporting the smooth day‑to‑day operation of the office and business functions. This role includes managing office administration such as scheduling, document handling, record‑keeping, and coordinating internal and external meetings. The coordinator will assist with basic accounting tasks, invoice processing, insurance documentation, and supporting compliance with company policies. Daily activities also involve responding to inquiries, preparing reports, and facilitating communication among project teams, management, and external partners. The Business Office Coordinator may help organize training sessions, maintain office supplies and equipment, and contribute to continuous improvement of administrative processes.

Qualifications

• Candidates should possess strong communication skills to interact effectively with colleagues, clients, and external stakeholders.
• Candidates should possess basic accounting skills to support invoicing, expense tracking, and financial record‑keeping.
• Candidates should possess office administration skills to manage scheduling, documentation, filing systems, and general office operations.
• Candidates should possess knowledge of insurance processes to assist with policy documentation, claims coordination, and related administration.
• Candidates should possess training support skills to help organize, schedule, and document staff training and development activities.
• Additional beneficial qualifications include proficiency with office software (e.g., word processing, spreadsheets, email), attention to detail, and strong organizational and time‑management abilities.
• Prior experience in an office coordination or administrative role, preferably within engineering, construction, or professional services, is an advantage.
• A relevant diploma or degree in business administration, accounting, or a related field is preferred, or equivalent practical experience.
• Able to communicate in Mandarin will be preferred.