Office Administrator

CoherentPlus International; Kuala Lumpur; On-site; MYR 27,000 - 47,000; Full time

Job summary

CoherentPlus International is seeking an Office Administrator in Malaysia to manage day-to-day operations and support multiple teams in a fast-paced fintech environment.

The role emphasizes detail orientation, proactive task handling, and coordination across departments, vendors, and stakeholders to ensure smooth office workflows.

Qualifications

• Candidates should possess at least a Diploma or Bachelor’s degree in a related field.
• Strong written and verbal communication skills are essential.
• Experience in admin/office coordination is advantageous but fresh graduates are welcome.

Responsibilities

• Oversee daily office operations and administrative processes.
• Maintain and organize company records, files, and databases.
• Handle correspondence including emails, calls, and letters.
• Schedule meetings, appointments, and internal events.
• Prepare reports, presentations, and documents.
• Support management and staff with general administrative tasks.
• Monitor office supplies and coordinate purchasing when required.
• Assist with budgeting, claims, and basic expense tracking.
• Ensure office procedures align with company policies.
• Coordinate with internal departments, vendors, and external stakeholders.

Skills

Excellent communication

Attention to detail

Multitasking

Time management

Proactive

Education

Diploma or Bachelor’s in Business Administration

Office Management or related field

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

The Office Administrator will oversee and coordinate day-to-day administrative activities, support internal teams, and ensure efficient office workflows.

This role is ideal for someone who is detail-oriented, proactive, and comfortable managing multiple administrative tasks in a fast-paced working environment.

Key Responsibilities:

• Manage daily office operations and administrative processes
• Maintain and organise company records, files, and databases
• Handle correspondence, including emails, phone calls, and letters
• Schedule meetings, appointments, and internal events
• Prepare reports, presentations, and documents
• Support management and staff with general administrative tasks
• Monitor office supplies and coordinate purchasing when required
• Assist with budgeting, claims, and basic expense tracking
• Ensure office procedures are followed in line with company policies
• Coordinate with internal departments, vendors, and external stakeholders

Experience

• Fresh graduates are welcome to apply
• Prior experience in an administrative, office support, internship, or coordination role is an advantage
• Experience in a corporate, technology, or fintech environment is a plus

Administrative Skills

• Strong organisational and time management skills
• Good document management and filing discipline
• Ability to manage schedules, records, and office processes efficiently
• Basic budgeting, claims, or expense tracking knowledge is an advantage

Technical Skills

• Proficiency in Microsoft Office, Google Workspace, or similar tools
• Familiarity with office management systems, project management tools, or CRM systems is an advantage
• Basic bookkeeping or accounting knowledge is a plus

Preferred Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
• Internship experience in administration, HR, finance, procurement, or office coordination is an advantage
• Familiarity with basic HR, finance, procurement, or vendor coordination processes is a plus

Soft Skills

• Excellent written and verbal communication skills
• Strong attention to detail
• Good problem-solving ability
• Able to multitask and prioritise work effectively
• Willing to learn, proactive, and comfortable supporting different teams

Why Join CoherentPlus

• Be part of a growing fintech company in Malaysia
• Work closely with teams building real-world payment solutions
• Gain exposure to office operations within a technology-driven environment
• Opportunities for professional growth and internal promotion
• Supportive team culture with hands-on learning opportunities