Office Manager, Private Bank Credit

hlb; Kuala Lumpur; Presencial; MYR 48.000 - 60.000; Jornada completa

Descripción de la vacante

hlb, a leading financial institution in Malaysia with a century of entrepreneurial heritage, invites an experienced Office Administrator to join our Kuala Lumpur team. You will manage calendars, arrange travel and accommodations, maintain filing systems, and prepare correspondence and reports across our nationwide network.

The role requires at least a degree or relevant experience and a minimum of five years in office administration.

Formación

• Degree or relevant work experience in similar industry.
• Minimum 5 years' experience working in Office Administration.
• PC literate with knowledge in Microsoft Office applications.
• Excellent organizational skills.
• Ability to multi task and work with critical deadlines.

Responsabilidades

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities.
• Making travel, flights and accommodation arrangement when necessary.
• Maintains proper filing system in the office.
• Prepares and manage correspondence, reports and documents.
• Update fixed asset listing.
• Processes claims.
• Organize meetings and prepare agenda. Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines.
• Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings.
• Ensure that all calls, letters, emails and visitors are screened and appropriately handled.
• Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off.

Conocimientos

Office administration

MS Office proficiency

Organization skills

Multitasking & deadlines

Educación

Degree or relevant work experience in similar industry

Herramientas

Microsoft Office

Descripción del empleo

Key responsibilities

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities
• Making travel, flights and accommodation arrangement when necessary
• Maintains proper filing system in the office
• Prepares and manage correspondence, reports and documents
• Update fixed asset listing
• Processes claims
• Organize meetings and prepare agenda. Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines
• Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings
• Ensure that all calls, letters, emails and visitors are screened and appropriately handled
• Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off

About you

• Degree or relevant work experience in similar industry
• Minimum 5 years' experience working in Office Administration
• PC literate with knowledge in Microsoft Office applications
• Excellent organizational skills
• Ability to multi task and work with critical deadlines

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our "Digital at the Core" ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life‑long learning, achieve their career aspirations and grow talent from within our organisation.