Office Administrator

Ampersandpay; Kuala Lumpur; On-site; MYR 33,480 - 50,220; Full time

Benefits offered by this job

Opportunities for professional growth

Supportive team culture

Hands-on learning opportunities

Job summary

Ampersandpay is looking for an Office Administrator in Kuala Lumpur to manage day-to-day administrative activities, support internal teams, and ensure efficient office workflows. The role is ideal for detail-oriented individuals capable of multitasking in a fast-paced environment.

Key responsibilities include managing office operations, handling correspondence, and preparing reports. Fresh graduates are encouraged to apply, and experience in fintech or a corporate setting is advantageous.

Join a growing fintech company offering professional growth and exposure to technology-driven office operations.

Qualifications

• Fresh graduates are welcome to apply.
• Prior experience in an administrative role is an advantage.
• Experience in a corporate or fintech environment is a plus.

Responsibilities

• Manage daily office operations and administrative processes.
• Maintain and organise company records and files.
• Handle correspondence including emails and phone calls.

Skills

Strong organisational and time management skills

Excellent written and verbal communication skills

Good problem-solving ability

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

The Office Administrator will oversee and coordinate day-to-day administrative activities, support internal teams, and ensure efficient office workflows.

This role is ideal for someone who is detail-oriented, proactive, and comfortable managing multiple administrative tasks in a fast-paced working environment.

Key Responsibilities:

• Manage daily office operations and administrative processes
• Maintain and organise company records, files, and databases
• Handle correspondence, including emails, phone calls, and letters
• Schedule meetings, appointments, and internal events
• Prepare reports, presentations, and documents
• Support management and staff with general administrative tasks
• Monitor office supplies and coordinate purchasing when required
• Assist with budgeting, claims, and basic expense tracking
• Ensure office procedures are followed in line with company policies
• Coordinate with internal departments, vendors, and external stakeholders

Requirements

Experience

• Fresh graduates are welcome to apply
• Prior experience in an administrative, office support, internship, or coordination role is an advantage
• Experience in a corporate, technology, or fintech environment is a plus

Administrative Skills

• Strong organisational and time management skills
• Good document management and filing discipline
• Ability to manage schedules, records, and office processes efficiently
• Basic budgeting, claims, or expense tracking knowledge is an advantage

Technical Knowledge

• Proficiency in Microsoft Office, Google Workspace, or similar tools
• Familiarity with office management systems, project management tools, or CRM systems is an advantage
• Basic bookkeeping or accounting knowledge is a plus

Preferred Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
• Internship experience in administration, HR, finance, procurement, or office coordination is an advantage
• Familiarity with basic HR, finance, procurement, or vendor coordination processes is a plus

Soft Skills

• Excellent written and verbal communication skills
• Strong attention to detail
• Good problem-solving ability
• Able to multitask and prioritise work effectively
• Willing to learn, proactive, and comfortable supporting different teams

Why Join AmpersandPay

• Be part of a growing fintech company in Malaysia
• Work closely with teams building real-world payment solutions
• Gain exposure to office operations within a technology-driven environment
• Opportunities for professional growth and internal promotion
• Supportive team culture with hands-on learning opportunities