Office Manager, Private Bank Credit

Hong Leong Bank Berhad; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

Hong Leong Bank Berhad is seeking an experienced Office Administrator to provide high-level secretarial and administrative support to the C-suite and management. The role covers calendar management, travel arrangements, document preparation, and efficient office operations in a fast-paced environment.

The ideal candidate has a degree or equivalent experience with at least five years in office administration, strong organizational skills, and proficient use of Microsoft Office.

Qualifications

• Degree or relevant work experience in similar industry.
• Minimum 5 years' experience working in Office Administration.
• PC literate with knowledge in Microsoft Office applications.
• Excellent organizational skills.
• Ability to multi task and work with critical deadlines.

Responsibilities

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities
• Making travel, flights and accommodation arrangement when necessary
• Maintains proper filing system in the office
• Prepares and manage correspondence, reports and documents
• Update fixed asset listing
• Processes claims
• Organize meetings and prepare agenda. Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines
• Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings
• Ensure that all calls, letters, emails and visitors are screened and appropriately handled
• Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off

Skills

Office administration

Multitasking

Calendar management

Communication

Secretarial duties

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Working directly with a wide range of individuals at all levels – regular staff, management. Provide timely & efficient administrative support duties including secretarial duty to C-suite, general administration, communications to all staff, meetings and conferences, staff movement, and procurement.

Key responsibilities

Sets up appointments and meeting schedules and logistics, and maintain calendar of activities

Making travel, flights and accommodation arrangement when necessary

Maintains proper filing system in the office

Prepares and manage correspondence, reports and documents

Update fixed asset listing

Processes claims

Organize meetings and prepare agenda. Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines

Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings

Ensure that all calls, letters, emails and visitors are screened and appropriately handled

Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off

About you

Degree or relevant work experience in similar industry

Minimum 5 years' experience working in Office Administration

PC literate with knowledge in Microsoft Office applications

Excellent organizational skills

Ability to multi task and work with critical deadlines

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an office manager?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

Banking & Credit More than 10,000 employees

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.