Office Assistant (办公室助理)

EVERNAV TECH SDN BHD; Kuala Lumpur; Presencial; MYR 27.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

EPF/SOCSO/EIS

Annual leave & sick leave

5-day work week

Public transport access – MRT

Team building activities

Employee pantry

Descripción de la vacante

EVERNAV TECH SDN BHD is seeking an Office Assistant to support daily office operations in a dynamic environment. You will manage supplies, access control, and facilities coordination to ensure smooth functioning.

The role requires handling vendor relations, processing payments, and assisting multiple departments with administrative tasks. Fluency in Bahasa Indonesia and good English/Malay proficiency are preferred.

Formación

• Minimum 2–3 years in office administration or facilities management.
• Fluency in English and Bahasa Indonesia/Malay is preferred.
• Good communication and organisational skills.

Responsabilidades

• Oversee day-to-day office operations to ensure a smooth environment.
• Handle general administrative tasks to support daily activities.
• Manage inventory of office supplies and pantry items.
• Manage access card system and records for employees.
• Liaise with vendors for maintenance, supplies, and services.
• Process utility bills and office payments to avoid disruptions.
• Handle incoming mail and courier deliveries.
• Coordinate with departments to meet office needs.
• Assist with ad-hoc office tasks as required.

Conocimientos

Office admin

Vendor coordination

Facilities management

Multitasking

Communication

Educación

Diploma or Degree

Descripción del empleo

As an Office Assistant, you will play an important role in supporting day-to-day office operations and ensuring that the workplace runs smoothly and efficiently. Your scope covers office supplies, access management, facilities maintenance and vendor coordination.

Key responsibilities

Oversee the day-to-day operations of the office to ensure a smooth, efficient and well-maintained working environment.

Handle general administrative and operational tasks to support daily office activities.

Manage inventory of office supplies, stationery, equipment and pantry/snack items, including monitoring usage, replenishing stock and ensuring sufficient availability.

Manage the office access card system, including maintaining access records and handling the issuance, activation and deactivation of access cards for new and departing employees.

Coordinate office repairs, maintenance and servicing, and liaise with relevant service providers and vendors when required.

Liaise with vendors and service providers regarding office maintenance, supplies, utilities and other operational matters.

Ensure utility bills and other office-related payments are processed in a timely manner to avoid service disruptions.

Handle incoming mail and courier deliveries, including distribution to the relevant departments or employees.

Coordinate with various departments to support their office and operational requirements.

Assist with other ad-hoc administrative and office-related tasks as required.

About you

Mandatory: Fluency in Bahasa Indonesia (if required)

Good command of English, Mandarin and Bahasa Malaysia.

Minimum Diploma, Degree, Professional Certificate or equivalent qualification.

2-3 years of relevant experience in office administration, facilities management, office supplies, vendor coordination or general administrative matters.

Good communication and organisational skills.

Good numerical skills with the ability to identify errors, discrepancies and inconsistencies.

Able to multitask, prioritise responsibilities and work independently with minimal supervision.

Proactive, responsible and resourceful, able to resolve issues effectively with a strong sense of urgency.

Good interpersonal and coordination skills.

Well-organised, detail-oriented and willing to learn.

EPF, SOCSO & EIS contributions

Annual leave & sick leave

5-day work week (Monday - Friday)

Convenient public transport access - within walking distance of MRT

Dynamic and fast-paced working environment

Team building activities, employee pantry, snacks, beverages and other workplace benefits