Marketing and Administrative Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Private Advertiser in Malaysia seeks a responsible Marketing & Administrative Assistant to support daily marketing activities, especially WhatsApp postings, and handle general administrative duties.

The candidate should work independently, follow a daily posting schedule, maintain records, and assist with data entry and basic payments. Knowledge of Excel/Word and WhatsApp is required for this role.

Qualifications

• Minimum SPM/Diploma or equivalent.
• Basic knowledge of Microsoft Excel, Word and WhatsApp.
• Comfortable using smartphones, computers and social media/messaging platforms.
• Able to handle and organise product photos and information accurately.

Responsibilities

• WhatsApp Marketing & Posting: prepare and post product advertisements to designated WhatsApp groups on a daily basis.
• Post product photos together with the relevant descriptions, specifications and prices provided by the Company.
• Maintain posting schedule and timing; repost as instructed by Management.
• Keep proper records of products posted, posting dates and relevant WhatsApp groups.
• Monitor and report enquiries or responses received from WhatsApp postings.
• General Administrative Duties: data entry, Excel updates, filing and organisation.
• Prepare simple reports, letters and correspondence; handle courier, postage and document delivery.
• Assist with invoices, receipts and basic payment records; maintain office supplies.

Skills

Organisational skills

Time management

Independent work

Education

SPM/Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

WhatsApp

Job description

We are looking for a responsible, organised and self-motivated Marketing & Administrative Assistant to support the Company's daily marketing activities, particularly WhatsApp postings, as well as general administrative and office duties.

The candidate should be comfortable working independently, following a daily posting schedule, maintaining proper records and handling routine administrative matters.

Key Responsibilities

1. WhatsApp Marketing & Posting

Prepare and post product advertisements to designated WhatsApp groups on a daily basis.

Ensure postings are made according to the Company's required schedule and timing.

Post product photos together with the relevant descriptions, specifications and prices provided by the Company.

Ensure urgent products are posted more frequently as instructed by Management.

Monitor WhatsApp groups and ensure advertisements remain visible and are reposted when required.

Keep proper records of products posted, posting dates and relevant WhatsApp groups.

Monitor and report enquiries or responses received from WhatsApp postings to the relevant person.

2. General Administrative Duties

Perform general administrative and clerical duties.

Maintain proper filing and organisation of documents and records.

Assist with data entry and updating Excel spreadsheets.

Prepare simple reports, documents, letters and correspondence when required.

Handle courier, postage and document delivery arrangements.

Assist with invoices, receipts and basic payment records.

Maintain office supplies and arrange replenishment when necessary.

Assist with other administrative matters as assigned.

Requirements

Minimum SPM/Diploma or equivalent.

Basic knowledge of Microsoft Excel, Word and WhatsApp.

Comfortable using smartphones, computers and social media/messaging platforms.

Able to handle and organise product photos and information accurately.

Good organisational and time-management skills.

Responsible, punctual and attentive to detail.

Able to work independently with minimal supervision.

Willing to perform both marketing/posting and general administrative duties.

Basic written and spoken English.

Prior administrative, marketing support or social media posting experience would be an advantage but is not essential.