Sales Admin Executive

Private Advertiser; Inanam; On-site; MYR 33,000 - 50,000; Full time

Job summary

Private Advertiser is seeking a responsible, organised Sales Admin Executive to support daily sales, customer service and administrative operations in Sabah, Malaysia. The role involves handling inquiries, preparing quotations and invoices, and maintaining records across customers, vehicles and payments.

You will coordinate with the workshop for service progress, obtain approvals for additional work, and generate daily/weekly sales reports while performing general office tasks.

Qualifications

• Minimum SPM / Diploma or equivalent.
• Basic knowledge of Microsoft Word & Excel.
• Good communication and customer service skills.
• Organised, responsible, disciplined and able to multitask.
• Willing to learn and comfortable with sales follow-ups.
• Experience in Sales, Admin or Customer Service is an advantage.
• Automotive knowledge or experience is an added advantage.

Responsibilities

• Handle customer enquiries via WhatsApp, phone calls and walk-ins.
• Prepare quotations, invoices and related documents.
• Follow up with customers on enquiries, quotations and appointments.
• Maintain customer, vehicle, sales and payment records.
• Coordinate with the workshop team on service and repair progress.
• Update customers and obtain approval for additional work when required.
• Prepare daily and weekly sales reports.
• Handle filing, documentation and general office administration.
• Assist with other office and operational matters when required.
• Perform other related duties assigned by management.

Skills

Customer service

Multitasking

Communication

Education

SPM / Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, organised and customer-oriented Sales Admin Executive to support our daily sales, customer service and administrative operations.

Key responsibilities

• Handle customer enquiries via WhatsApp, phone calls and walk-ins
• Prepare quotations, invoices and related documents
• Follow up with customers on enquiries, quotations and appointments
• Maintain customer, vehicle, sales and payment records
• Coordinate with the workshop team on service and repair progress
• Update customers and obtain approval for additional work when required
• Prepare daily and weekly sales reports
• Handle filing, documentation and general office administration
• Assist with other office and operational matters when required
• Perform other related duties assigned by management

Requirements

• Minimum SPM / Diploma or equivalent
• Basic knowledge of Microsoft Word & Excel
• Good communication and customer service skills
• Organised, responsible, disciplined and able to multitask
• Willing to learn and comfortable with sales follow-ups
• Experience in Sales, Admin or Customer Service is an advantage
• Automotive knowledge or experience is an added advantage