Mandarin Speaking HR & Admin Manager (with Accounting Knowledge)

SIMTECH AUTOMATION (M) SDN. BHD.; Penang; On-site; MYR 67,000 - 100,000; Full time

Job summary

SIMTECH AUTOMATION (M) SDN. BHD. is seeking a Mandarin-speaking HR & Admin Manager with accounting knowledge for its Penang branch.

You will lead full-cycle recruitment, HR administration, and payroll submissions to Suzhou HQ, ensuring compliance with Malaysia’s Employment Act 1955 and tax rules. The role requires strong bilingual communication and experience in a manufacturing/automation setting. You will coordinate with Suzhou HQ, manage attendance and records, and handle onboarding,

Qualifications

• Diploma or Bachelor's degree in HR, Business Administration, Accounting, or related field.
• Minimum 3-5 years of relevant HR experience, preferably in manufacturing or automation equipment industry.
• Hands-on experience in payroll processing, familiar with salary calculation logic and statutory deductions.
• Well-versed in Employment Act 1955 and Malaysian labor regulations, with risk prevention awareness.
• Basic accounting/finance knowledge to assist in daily bookkeeping, invoice verification, and expense claims.
• Proven recruitment skills to quickly identify suitable candidates based on business needs.
• Proficient in WeChat for daily communication with Suzhou HQ.
• Fluent in Mandarin, English, and Bahasa Malaysia (spoken and written).
• Chinese reading and writing ability essential for understanding Chinese emails, internal documents, and group messages.

Responsibilities

• Recruitment and HR administration for Penang branch including job postings, screening, interviewing, offers and onboarding.
• Maintain employee records, attendance logs, and HR system data with accuracy.
• Handle end-to-end HR transactions including onboarding, transfers, and resignation.
• Assist HQ HR team in implementing HR policies and systems.
• Manage daily payroll calculations and submit results to Suzhou HQ, ensure compliance with Malaysian laws.

Skills

HR management

Payroll processing

Labour law knowledge

Bilingual (Mandarin/English/Bahasa)

Education

Diploma or Bachelor’s in HR/Business or Accounting

Tools

WeChat

Job description

Mandarin Speaking HR & Admin Manager (with Accounting Knowledge)

【Company Profile】
SIMTECH AUTOMATION (M) SDN. BHD. mainly engages in the wholesale, import, and export of industrial machinery, automation equipment, and engineering components; undertakes assembly and system integration; provides engineering design, consulting, and technical services for industrial automation systems and production processes; and is responsible for repair and maintenance of industrial machinery, tools, and related equipment. The company is headquartered in Suzhou, China, with its Penang branch located in Bayan Lepas (near the airport), serving the Southeast Asian region.

【Workplace】
Bayan Lepas, Penang (Summerskye Residences)

【Key Responsibilities】
1.Recruitment & HR Administration
·Responsible for full-cycle recruitment for Penang branch, including job posting, resume screening, interview arrangement, offer, and onboarding.
·Maintain employee records, attendance logs, and HR system data with accuracy and completeness.
·Handle end-to-end HR transactions including onboarding, confirmation, transfer, and resignation.
·Assist HQ HR team in implementing HR policies and systems.

2. Payroll & Statutory Contributions
·Manage daily and weekly attendance records .
·Handle monthly payroll calculation and ensure accuracy, then submit results to Suzhou HQ (salary paid by HQ).
·Proficient in calculating and submitting EPF, SOCSO, EIS, HRDF, and monthly PCB.
·Ensure payroll and statutory contributions comply with latest Malaysian labor laws and tax requirements.

3. Labor Law Compliance
·Well-versed in the Employment Act 1955 and related labor laws to ensure compliance in contracts, working hours, leave, termination, etc. Ensure all employment contracts are stamped with duty on time.

4. Administration & General Management
·Oversee daily administration of Penang branch, including office maintenance, procurement of supplies, equipment and asset management.
·Assist in minor on-site coordination such as customer material delivery.
·Support daily communication and coordination between Suzhou HQ and Penang branch.

5. Others
·Complete other ad-hoc tasks assigned by superiors.

【Qualifications & Professional Skills】
·Diploma or Bachelor's degree in HR, Business Administration, Accounting, or related field.
·Minimum 3-5 years of relevant HR experience, preferably in manufacturing or automation equipment industry.
·Hands-on experience in payroll processing, familiar with salary calculation logic and statutory deductions.
·Well-versed in Employment Act 1955 and Malaysian labor regulations, with risk prevention awareness.
·Basic accounting/finance knowledge to assist in daily bookkeeping, invoice verification, and expense claims.
·Proven recruitment skills to quickly identify suitable candidates based on business needs.
·Proficient in WeChat for daily communication with Suzhou HQ.
·Fluent in Mandarin, English, and Bahasa Malaysia (both spoken and written).
·Chinese reading and writing ability essential for understanding Chinese emails, internal documents, and group messages.

【Personal Attributes】
·High sense of responsibility and confidentiality, detail-oriented.
·Strong communication and coordination skills; able to work independently and collaborate effectively with Suzhou team.
·Able to prioritize tasks and handle multiple responsibilities effectively.

【Good to Have】
·Experience in HRDC grant application (current Malaysia team size: 4-5 people, will grow).
·Experience in Employment Pass application and renewal for foreign workers.
·Basic accounting knowledge and experience in handling invoices, payment records, petty cash, and expense claims.
·Experience in coordinating with external accountants, auditors, and overseas finance teams on financial documentation and reporting.
·Working experience in Chinese-invested enterprises or multinational companies.
·Immediate availability is an advantage.

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Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Human Resources and Administration Manager? Which of the following languages are you fluent in? How many years of recruitment experience do you have? How many years of payroll experience do you have? How many years of taxation experience do you have?

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