Leasing Coordinator: Mall Operations & Documentation

Mydin Malaysia; Subang Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Mydin Malaysia in Subang Jaya is seeking a detail-oriented Leasing Administrative Assistant to support the Leasing Manager with day-to-day leasing activities and document preparation. You will coordinate with tenants to collect required documents and ensure timely completion of tenancy files.

Responsibilities include maintaining leasing records in the Mall Management System, monitoring expiry dates, coordinating deposits, and assisting cross-functional teams.

Qualifications

• Strong communication and interpersonal skills with tenants and internal teams.
• Ability to organise documents and maintain accurate records.
• Proficient in MS Office suite, especially Excel and Word.
• Detail-oriented and able to manage multiple leasing tasks.

Responsibilities

• Assist Leasing Manager with day-to-day leasing activities and documentation.
• Prepare Tenancy Agreements, renewal agreements, and related documents for tenants.
• Coordinate with tenants to obtain required supporting documents (layout plans, IDs, company docs, deposits, bank statements).
• Monitor status of tenancy documentation and follow up on outstanding items.
• Coordinate tenant security deposit refunds with Fit-Out, Credit Control, and Finance teams.
• Prepare and maintain leasing records, trackers, and reports (vacant units, renewals, occupancy, signage).
• Prepare supporting documentation for approved rental reductions and other leases.
• Prepare minutes of meetings and maintain records of key decisions and actions.
• Ensure tenant details are up-to-date in the Mall Management System (MMS).
• Assist in monitoring lease expiry dates, renewals, vacancies, and other leasing activities.
• Provide administrative support to the Leasing team and assist with other tasks as needed.

Skills

Communication

Organisational skills

Time management

Attention to detail

Teamwork

Education

Diploma or Bachelor's Degree in Property Management, Real Estate, Business Administration, or related field

Tools

Microsoft Office (Excel & Word)

Job description

Mydin Malaysia in Subang Jaya is seeking a detail-oriented Leasing Administrative Assistant to support the Leasing Manager with day-to-day leasing activities and document preparation. You will coordinate with tenants to collect required documents and ensure timely completion of tenancy files.

Responsibilities include maintaining leasing records in the Mall Management System, monitoring expiry dates, coordinating deposits, and assisting cross-functional teams.