Leasing Executive

Mydin Malaysia; Subang Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Mydin Malaysia in Subang Jaya is seeking a detail-oriented Leasing Administrative Assistant to support the Leasing Manager with day-to-day leasing activities and document preparation. You will coordinate with tenants to collect required documents and ensure timely completion of tenancy files.

Responsibilities include maintaining leasing records in the Mall Management System, monitoring expiry dates, coordinating deposits, and assisting cross-functional teams.

Qualifications

• Strong communication and interpersonal skills with tenants and internal teams.
• Ability to organise documents and maintain accurate records.
• Proficient in MS Office suite, especially Excel and Word.
• Detail-oriented and able to manage multiple leasing tasks.

Responsibilities

• Assist Leasing Manager with day-to-day leasing activities and documentation.
• Prepare Tenancy Agreements, renewal agreements, and related documents for tenants.
• Coordinate with tenants to obtain required supporting documents (layout plans, IDs, company docs, deposits, bank statements).
• Monitor status of tenancy documentation and follow up on outstanding items.
• Coordinate tenant security deposit refunds with Fit-Out, Credit Control, and Finance teams.
• Prepare and maintain leasing records, trackers, and reports (vacant units, renewals, occupancy, signage).
• Prepare supporting documentation for approved rental reductions and other leases.
• Prepare minutes of meetings and maintain records of key decisions and actions.
• Ensure tenant details are up-to-date in the Mall Management System (MMS).
• Assist in monitoring lease expiry dates, renewals, vacancies, and other leasing activities.
• Provide administrative support to the Leasing team and assist with other tasks as needed.

Skills

Communication

Organisational skills

Time management

Attention to detail

Teamwork

Education

Diploma or Bachelor's Degree in Property Management, Real Estate, Business Administration, or related field

Tools

Microsoft Office (Excel & Word)

Job description

• Assist the Leasing Manager in managing day-to-day leasing activities and documentation.
• Prepare Tenancy Agreements (TAs), renewal agreements, and other leasing-related documents for new and existing tenants.
• Coordinate with tenants and the Leasing Manager to obtain and verify required supporting documents, including layout plans, identification documents, company registration documents, deposit receipts, bank statements, and company certificates.
• Monitor the status of tenancy documentation and follow up on outstanding documents to ensure timely completion.
• Coordinate tenant security deposit refunds upon move-out by liaising with the Fit-Out, Credit Control, and Finance teams.
• Prepare and maintain accurate leasing records, trackers, and reports, including vacant units, lease renewals, occupancy status, façade signage, and other leasing-related matters.
• Prepare supporting documentation for approved rental reductions and other leasing arrangements.
• Prepare minutes of meetings and maintain records of key decisions and follow-up actions.
• Ensure tenant information and leasing details are accurately updated and maintained in the Mall Management System (MMS).
• Assist in monitoring lease expiry dates, renewal status, vacant units, and other key leasing activities.
• Provide administrative and coordination support to the Leasing team and assist with other tasks assigned by the Leasing Manager.
  

Requirements

• Diploma or Bachelor’s Degree in Property Management, Real Estate, Business Administration, or a related field.
• Preferably 1–2 years of experience in leasing, property management, mall operations, or a related field.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Basic knowledge of tenancy agreements, leasing processes, and property management is an added advantage.
• Strong administrative and documentation skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to communicate effectively with tenants and internal departments.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Good organisational and time management skills, with the ability to manage multiple tasks and follow up on deadlines.
• Detail-oriented, proactive, responsible, and able to work independently as well as in a team.