Junior Executive, Human Resource

ADVANCED DEFENCE SYSTEMS SDN. BHD.

Kuala Lumpur

On-site

MYR 28,000 - 45,000

Full time

8 days ago

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Benefits offered by this job

Annual Leave

Medical Leave

Overtime pay

Job summary

ADVANCED DEFENCE SYSTEMS SDN BHD is seeking a motivated Junior Executive, Human Resource, to support full spectrum HRM and administration. You will work closely with senior team members in daily HR operations, reporting and compliance, gaining hands-on experience across payroll, recruitment, onboarding and records management.

The role offers a 12-month contract with potential absorption based on performance, plus soft skills training including AI topics, and benefits such as annual and medical

Qualifications

Bachelor’s degree in Human Resource Management or related field with HRM & Admin as major
Basic knowledge of HRM and labor laws
12-month contract with potential absorption based on performance
Performance assessment with potential raise during contract
7–10 days soft skills training including AI training and overtime pay eligibility
Annual leave and medical leave provided

Responsibilities

Assist with new recruitment and onboarding activities (interviews, advertising, application monitoring, follow-ups, selection, job offers, induction)
Prepare HR documents such as contracts, letters, memos, and guidelines
Handle payroll processes from start to finish
Provide payroll information (attendance, leave, overtime, EPF, SOCSO, PCB)
Maintain personnel records (physical and digital)
Coordinate with external partners (insurers, EPF, SOCSO, LHDN) ensuring compliance
Support employee development and training (training plans, provider liaison, HRDC claims)
Answer HR-related queries and provide timely feedback to departments
Answer incoming calls, direct messages, and relay information
Manage mail and communications promptly
Assist with Administration tasks and related duties
Other related departmental tasks

Skills

HRM basics

Labor laws

Education

Bachelor’s degree in HRM

Job description

Position: Junior Executive, Human Resource

About the Roles

Motivated and detail-oriented Junior Executive, ideal for fresh graduates or early-career professionals who are eager to build a strong foundation in full spectrum in HRM and Administration. Hands-on experience in daily HRM operations, reporting, and compliance, while working closely with senior team members.

Key responsibilities

1. Assist on handling new recruitment and on-boarding process (Inc: Interview session, Advertising vacancies, Monitoring application, Follow-ups, Selection process, Job offer, Report duty, Induction, Orientation, etc.).

2. Prepare HR documents, like employment contracts, Related Letter, Memos, new guidelines and other related matters.

3. Handle Payroll process from start to end with payment

4. Assist on preparing payroll by providing relevant employee information (ex: Attendance, Leave record, Overtime, EPF, SOCSO, SIP, PCB, etc.)

5. Organize and maintain updating all personnel records hard copy and data based

7. Liaise with external partners, like Insurance vendors, EPF, LHDN, SOCSO and other related while ensure legal compliance

8. Handling employee development & training (inclusive setup training plan, liaise with training provider, HRDC claim, etc.)

9. Answer employees’ queries about HR-related issues and provide immediate feedbacks for any department needs while adopt a positive attitude.

10. Assist on answer incoming telephones calls appropriately, direct calls, take and deliver messages without undue delay

11. Manage incoming and outgoing mails and other forms of communication on a timely basis when needs

12. Assist Administration part for any related work.

13. Other related departmental tasks

Requirements

· Bachelor’s degree in Human Resource Management (related fields with HRM & Admin as a major will be considered)

· Have basic Knowledge & Skills in HRM & Labor Laws

· The contract is for a duration of 12 months. You will experience significant absorption following the contract with strong performance.

· Throughout the contract, an assessment of your performance will be provided, and you will receive an additional raise if you qualify for a salary increase.

· Will provided 7-10 days of Soft Skills Training including AI training.

· You will receive compensation at the Overtime rate if you have to work extra hours.

· You will receive other benefits the related to work/task and your entitlements.

· Annual Leave & Medical Leave are provided

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as a Human Resources and Administration Executive?
How many years' experience do you have in Human Resources (HR)?

In May 2005, ADVANCED DEFENCE SYSTEMS SDN BHD (ADSSB) was officially registered with Ministry of Finance Malaysia as Company specialize in providing defence and security solutions within the region. In 2004, in ordre to synergize our business, we had merged and incorporate all business from our sister Company, Satri Ajaib Sdn Bhd.

Our Company has establised business cooperation with notable defence Original Equipment Manufacturers (OEMs) world wide and it is an entity engage in the following core business;

Sales of Defence and Security Equipment

Project Management Services

Provision of After Sales Support Services

Project Consultancy Services to OEMs

Leasing of Defence Capital Equipment

In order to do so, ADSSB has engaged ex-military officers with vast experience in the defenceand security fields.