Junior Admin Executive

AQ Energy (Max Bell Sdn Bhd); Shah Alam; Presencial; MYR 30.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical via a panel of Care Clinics

RM50 groceries vouchers provided_quar

5G SIM card with 50GB of data per mês

Attendance allowance

Descripción de la vacante

AQ Energy (Max Bell Sdn Bhd) is seeking an Admin Junior Executive to provide administrative support for regulatory submissions to agencies such as SEDA, TNB, and Suruhanjaya Tenaga. You will handle document preparation, filing, and coordination with internal teams and external stakeholders.

The role requires 1–3 years in admin/clerical work, proficiency in Microsoft Office, and strong organizational skills to maintain accurate records and efficient workflows.

Formación

• SPM or Diploma in Business Administration or related field.
• 1–3 years of admin/clerical experience.
• Experience in document preparation and filing systems is an advantage.

Responsabilidades

• Obtain customer information and required documents from the system or salesperson.
• Organize and file all customer documents in an orderly folder.
• Prepare documentation for SEDA, TNB, and Suruhanjaya Tenaga applications.
• Submit applications to SEDA and TNB via online systems.
• Liaise with SEDA and TNB officers on submission matters.
• Provide clerical support to ensure efficient department operations.
• Maintain clean, safe, and organized working environment.
• Assist with other duties as assigned by Management.
• Coordinate with local authorities for project permits.

Conocimientos

Administrative coordination

Document preparation

Filing system

Data entry

MS Office

Stakeholder communication

Educación

SPM or Diploma in Business Administration

Herramientas

Microsoft Office

Excel

Word

Outlook

Descripción del empleo

The Admin Junior Executive is responsible for providing administrative and clerical support to ensure smooth business operations within the department. The role includes coordinating and preparing documentation for regulatory submissions to agencies such as Suruhanjaya Tenaga (ST), SEDA, and TNB, maintaining accurate records, and liaising with internal teams and external stakeholders. The Admin Executive also ensures proper document management, supports office administration, and assists in maintaining an organized and efficient working environment.

KEY RESPONSIBILITIES / TASKS

• Obtain all customer information and required documents from the system or salesperson.
• Organize and file all customer documents accordingly in a folder, ensuring that all information is complete and accurate.
• Prepare all required documentation for customers, SEDA, and TNB applications.
• Submit applications to SEDA and TNB through the respective online systems.
• Liaise directly with SEDA and TNB officers regarding submission matters and application related issues.
• Perform clerical and administrative duties to support efficient business operations within the department.
• Ensure all office equipment is properly maintained and that the working environment is clean, safe, and well organized.
• Provide support to other team members whenever required and available.
• Carry out any other duties and responsibilities as assigned by Management from time to time.
• Coordinate and liaise with local authorities to obtain the necessary project approvals and permits.

QUALIFICATIONS / LICENSES / CERTIFICATIONS REQUIRED

• SPM or Diploma in Business Administration, Management, or any related field

REQUIREMENT

• A minimum of 1– 3 years of experience in administrative, clerical, or office support roles.
• Experience in document preparation, filing systems, and data entry management will be an advantage.
• Familiarity with government or regulatory submissions (e.g., SEDA, TNB, Suruhanjaya Tenaga) is an added advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and documentation management skills with attention to detail.
• Good communication and coordination skills to liaise with internal teams and external stakeholders.
• Ability to manage multiple tasks, meet deadlines, and work independently with minimal supervision.
• Able to follow the instructions from HOD
• Able to work under pressure

SKILLS/COMPENTENCIES

• Administrative coordination & support
• Document preparation & submission handling (ST, SEDA, TNB)
• Filing system & document organization
• Data entry & record management
• Attention to detail & accuracy
• Basic problem-solving skills
• Communication & coordination with stakeholders
• Time management & task prioritization
• Microsoft Office (Excel, Word, Outlook)
• Basic tracking & reporting
• Ability to work independently
• Adaptability & responsibility

BENEFITS

• Medical via a panel of Care Clinics
• RM50 groceries vouchers provided quarterly
• 5G SIM card with 50GB of data per month
• Attendance allowance