Admin and Account Assistant

Powercap Holdings Sdn. Bhd. (A Holdings Company of Powercap Electric Sdn. Bhd.); Petaling Jaya; On-site; MYR 33,480 - 55,800; Full time

Job summary

Powercap Holdings Sdn. Bhd. (A Holdings Company of Powercap Electric Sdn. Bhd.) is seeking an Admin and Account Assistant for the Finance Division. The role involves handling administrative tasks, data entry, invoicing, and collaboration with Accounts and HR teams.

The ideal candidate will have a degree or diploma in business or accounting, strong organizational skills, and the ability to communicate effectively in English and Bahasa Malaysia.

Qualifications

• Bachelor’s Degree or Diploma in Business or in Account & Finance or equivalent
• Experience in Accounts/Admin is highly preferable
• Strong documentation and organizational skills
• Proactive, analytical, and customer-oriented
• Fresh graduates are encouraged to apply

Responsibilities

• Arrange weekly meetings and take MOM notes
• Update payment details into documents and assist with filing
• Data entry, compiling and filing reports/receipts
• Prepare, check and verify documentation for invoicing and deliveries
• Answer calls, direct callers to relevant teams and manage office front desk
• Coordinate appointments with customers and manage booking timetable
• Collaborate with event management and office communications
• Assist with accounts, HR onboarding and general office procedures
• Maintain office equipment, supplies, and stock records
• Support government licenses processes and compliance

Skills

Attitude

Organization

Documentation

Communication

Interpersonal skills

Self-driven

Independent working

Learning agility

English proficiency

Education

Bachelor’s Degree

Diploma

Business or Accounting & Finance

Job description

Admin Account Finance Division – Admin and Account Assistant

Requirements

• Good Attitude
• Good organizational, documentation and follow-up skills
• Proactive, analytical, result driven and great customer relationship
• Candidate must possess at least Bachelor’s Degree, Diploma, in Business or in Account and Finance or equivalent
• Experience in Accounts/ Admin is highly preferable
• Analytical, communication and interpersonal skills
• Self-driven personality who enjoys working with people
• Independent, positive working attitude, committed, ability to interact and team play
• Flexible, capable to quickly adapt and learn
• Strong desire and ability to learn new technologies
• Good command of English and able to converse in Bahasa Malaysia, Other Languages are encouraged
• Fresh graduate in relevant disciplines are encouraged to apply

Responsibilities

• Administrative:
• Arrange weekly meetings and take minutes of meetings (MOM) and notes
• Update payment details into ready‑made documents and assist with filing
• Assist with data entry, compiling and filing of documents (e.g. reports or receipts)
• Prepared, check and verify accurate documentations to be sent out on the following day (e.g. invoicing)
• Main person with regards to picking up calls or opening the door and then direct caller to relevant team members
• Communicating with customers for appointments, their queries and overseeing timetable for booking appointments
• Collaborate and assist with event management
• Make any announcement on group chat after consulting team’s advice
• Assisting in all matters relating to company’s government licenses (e.g. Suruhanjaya Tenaga (Energy Commission), MOF, etc.)
• Coordinate and implement office procedures
• Operate and maintain office equipment, stationery and equipment supplies
• Assist with accounts department if need be
• Assist with HR & onboarding new employees and interns
• Pitching ideas for improvement or more fun and effective things we can adopt together

Expectations

• Work closely with Management, Accounts and Finance Department
• Comply with Standard Operating Procedure (SOP)
• Arrange weekly Monday and Friday team meetings and create MOM
• Be technology savvy
• Perform data entry preparation of all documentation relating to accounting
• Create purchase orders, delivery orders, invoices in a timely and accurate manner
• Update payment details into ready‑made documents
• Liaise with stock assistant to maintain and track stocks
• Call in customers for payment
• Monitor and collect technician monthly reports
• Prepare monthly sales reports and other documents
• Arrange for benevolent contributions, donations, compassionate funds, etc.
• Pitch ideas for improvement or more fun and effective things we can adopt together
• Complete on the job responsibilities assigned by related teams/management from time to time
• Maintain accurate, responsible and proactive quality