INVOICING CLERK

Kinda Hardware Trading (KL) Sdn. Bhd.; Kepong; On-site; MYR 33,000 - 61,000; Full time

Job summary

Kinda Hardware Trading (KL) Sdn. Bhd. in Kepong Baru, Kuala Lumpur, is seeking a detail-oriented Invoicing Clerk to join the Administration & Office Support team on a full-time basis.

You will process invoices, verify details, maintain records, assist with month-end, and liaise with sales and accounts to ensure timely, accurate billing and positive client relationships.

Qualifications

• Min SPM or equivalent.
• Proven experience as an Invoicing Clerk or similar role in a client-facing environment.
• Proficiency in accounting software and Microsoft Excel.
• Ability to work independently and as part of a team in a structured environment.
• Organisational skills and ability to prioritise workload.
• Experience in the hardware or retail industry would be beneficial.

Responsibilities

• Process and prepare invoices accurately and promptly in accordance with company procedures and client requirements.
• Verify invoice details against purchase orders, delivery notes and contracts to ensure accuracy.
• Record and maintain comprehensive invoicing records and documentation.
• Reconcile invoices with client statements and resolve discrepancies.
• Follow up on unpaid invoices and assist with debt collection procedures.
• Respond to client queries and provide billing information in a professional and timely manner.
• Maintain client databases and update account information as required.
• Assist with month-end billing cycles and financial reconciliation processes.
• Liaise with sales, operations and accounts teams to ensure smooth invoice processing.
• Ensure compliance with company policies, procedures and relevant regulations.

Skills

Detail-oriented

Organised

Independent worker

Team collaboration

Client-facing

Education

SPM or equivalent

Tools

Excel

Accounting software

Job description

About the role

We are seeking a detail-oriented and organised Invoicing Clerk to join the Administration & Office Support team at Kinda Hardware Trading (KL) Sdn. Bhd. This is a full-time position based in Kepong Baru, Kuala Lumpur.

As an Invoicing Clerk, you will play a crucial role in maintaining the accuracy and efficiency of our billing operations. You will be responsible for processing invoices, managing client accounts, and ensuring timely and accurate billing to support our sales and administrative functions. This role is essential to maintaining positive client relationships and ensuring the smooth financial operation of our organisation.

What you'll be doing

• Processing and preparing invoices accurately and promptly in accordance with company procedures and client requirements
• Verifying invoice details against purchase orders, delivery notes and contracts to ensure accuracy
• Recording and maintaining comprehensive invoicing records and documentation
• Reconciling invoices with client statements and resolving discrepancies
• Following up on unpaid invoices and assisting with debt collection procedures
• Responding to client queries and providing billing information in a professional and timely manner
• Maintaining client databases and updating account information as required
• Assisting with month-end billing cycles and financial reconciliation processes
• Liaising with sales, operations and accounts teams to ensure smooth invoice processing
• Ensuring compliance with company policies, procedures and relevant regulations

What we're looking for

• Min SPM or equivalent
• Proven experience as an Invoicing Clerk, billing administrator or similar role in a client-facing environment
• Proficiency in accounting software and Microsoft Office applications, particularly Excel
• Ability to work independently and as part of a team in a structured environment
• Organisational skills and ability to prioritise workload effectively
• Experience in the hardware or retail industry would be beneficial