Invoicing Clerk

TS VEGE TRADING SDN. BHD.; Batu Caves; On-site; MYR 33,000 - 45,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

TS VEGE TRADING SDN. BHD. in Batu Caves, Selangor is seeking an Administrative Clerk to support invoicing, data entry, and records management. The role requires attention to detail, proficiency in Excel, and the ability to learn billing software quickly.

Fluency in English and Bahasa Malaysia is essential, with Mandarin being a plus. You will work both independently and as part of a small team in a fast-paced environment, contributing to accurate billing and timely reporting.

Qualifications

• High school diploma or equivalent; clerical experience is a plus but not required.
• Accurate data entry with attention to detail for invoices and billing records.
• Basic understanding of invoicing principles and willingness to learn.
• Proficiency in Excel for data manipulation and record keeping.
• Excellent written and verbal communication for internal and external interactions.
• Familiarity with billing software or ability to learn quickly.
• Fluency in English and Bahasa Malaysia; Mandarin is advantageous.
• Ability to work independently and in a fast-paced team environment.
• Strong organization and multitasking skills; proactive and coachable.

Responsibilities

• Accurately generate and issue invoices based on sales orders and delivery notes.
• Maintain organized customer records and update billing details in the accounting system.
• Process payments, reconcile bank statements, and allocate payments to accounts.
• Assist in preparing daily, weekly, and monthly sales reports and summaries.
• Communicate with customers regarding invoice inquiries and discrepancies.
• Collaborate with sales and logistics to resolve invoicing or order issues.
• File and archive invoices and related documents for retrieval and audit.
• Perform precise data entry ensuring all financial records are correct.
• Support finance with ad-hoc admin tasks as needed.

Skills

Data entry

Microsoft Excel

Invoicing

Billing software

Communication skills

Multitasking

Teamwork

Attention to detail

Education

High school diploma (SPM/O-Level)

Tools

Billing software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent (SPM/O-Level) is required; previous experience in an administrative or clerical role is a plus but not essential.

Ability to accurately perform data entry with a keen eye for detail to ensure precision in invoices and billing records.

Basic understanding of invoicing principles and billing procedures, or a strong willingness to learn and be trained.

Proficiency in Microsoft Excel for basic data manipulation, record keeping, and potentially generating simple reports.

Excellent communication skills, both written and verbal, to interact effectively with internal teams and potentially external clients.

Familiarity with or the ability to quickly learn billing software and other relevant company systems.

Fluency in English and Bahasa Malaysia is essential; proficiency in Mandarin is highly advantageous for communication with a diverse customer base.

Ability to work independently and as part of a team in a fast-paced environment.

Strong organizational skills and the ability to manage multiple tasks efficiently.

A proactive attitude and a commitment to learning and professional development within the company.

Requirement

• High school diploma or equivalent (SPM/O-Level) is required; previous experience in an administrative or clerical role is a plus but not essential.
• Ability to accurately perform data entry with a keen eye for detail to ensure precision in invoices and billing records.
• Basic understanding of invoicing principles and billing procedures, or a strong willingness to learn and be trained.
• Proficiency in Microsoft Excel for basic data manipulation, record keeping, and potentially generating simple reports.
• Excellent communication skills, both written and verbal, to interact effectively with internal teams and potentially external clients.
• Familiarity with or the ability to quickly learn billing software and other relevant company systems.
• Fluency in English and Bahasa Malaysia is essential; proficiency in Mandarin is highly advantageous for communication with a diverse customer base.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• A proactive attitude and a commitment to learning and professional development within the company.

Responsibility

• Accurately generate and issue invoices to customers based on sales orders and delivery notes, ensuring all details are correct.
• Maintain organized and up-to-date customer records, including contact information and billing details, within the company's accounting system.
• Process incoming payments, reconcile bank statements, and allocate payments to the correct customer accounts.
• Assist in the preparation of daily, weekly, and monthly sales reports and other financial summaries as required.
• Communicate with customers regarding invoice inquiries, payment discrepancies, and outstanding balances in a professional and timely manner.
• Collaborate with the sales and logistics teams to resolve any issues related to invoicing or order fulfillment.
• File and archive invoices and related documentation according to company procedures for easy retrieval and audit purposes.
• Perform data entry tasks with a high degree of accuracy, ensuring all financial transactions are recorded correctly in the system.
• Support the finance department with ad-hoc administrative tasks and projects as needed.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance