Account Assistant

COCOFANS SDN BHD; Petaling Jaya; On-site; MYR 39,000 - 73,000; Full time

Job summary

COCOFANS SDN BHD is seeking a reliable Admin Executive to manage invoices, expenses, and document control. The role emphasizes accurate record-keeping, matching DOs with invoices, and reporting discrepancies.

You will maintain filing systems, prepare simple reports, and support daily admin tasks while handling inquiries when needed. Proficiency in Excel, Google Sheets, and SQL is required.

Qualifications

• 1–3 years of experience in an administrative, accounts, or documentation role.
• Experience handling invoices, expenses, and filing systems.
• Proficiency in Microsoft Excel, Google Sheets, and SQL.
• Strong organizational skills with excellent attention to detail.
• Ability to work independently and follow structured processes.
• Good command of English and Bahasa Melayu.

Responsibilities

• Prepare invoices and update payment statuses.
• Maintain accurate records of outstanding and completed payments.
• Ensure DOs, invoices, and related documents match correctly.
• Identify and report discrepancies promptly.
• Record and organize company expenses.
• Maintain complete supporting documents for accounting and audit purposes.
• Maintain an organized filing system (digital and physical).
• Ensure invoices, DOs, receipts, and forms are properly labeled and retrievable.
• Prepare simple reports and update internal trackers.
• Support day-to-day office administrative tasks.
• Respond to new customer enquiries when required.

Skills

Invoicing

Expense recording

Document control

SQL

Excel/Sheets

Attention to detail

Tools

Excel

Google Sheets

SQL

Job description

We are looking for a reliable, detail-oriented Admin Executive to manage our company's invoices, expenses, and document control.

If you enjoy structured work, keeping records organized, and ensuring nothing gets overlooked, this role is for you.

What You'll Do

Prepare invoices and update payment statuses.

Maintain accurate records of outstanding and completed payments.

Ensure Delivery Orders (DOs), invoices, and related documents match correctly.

Identify and report discrepancies promptly.

3) Expense Recording

Record and organize company expenses.

Maintain complete supporting documents for accounting and audit purposes.

4) Filing & Document Control

Maintain an organized filing system (both digital and physical).

Ensure all invoices, DOs, receipts, and forms are properly labeled and easy to retrieve.

5) Administrative Support

Prepare simple reports.

Update internal trackers.

Support day-to-day office administrative tasks.

6) Basic Customer Service

Respond to new customer enquiries when required.

This Role Is NOT for You If:

You dislike repetitive or detail-oriented work.

You require constant supervision or training.

We're Looking For Someone Who Has:

1–3 years of experience in an administrative, accounts, or documentation role.

Experience handling invoices, expenses, and filing systems.

Proficiency in Microsoft Excel, Google Sheets, and SQL.

Strong organizational skills with excellent attention to detail.

Ability to work independently and follow structured processes.

Good command of English and Bahasa Melayu. (Mandarin is an added advantage.)

Location: Ara Damansara, Petaling Jaya

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Do you have customer service experience?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• Do you have previous invoicing experience?
• Which of the following Microsoft Office products are you experienced with?