INVOICE CLERK

Ban Zen Motors; Malacca City; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Full-time position

Career progression

Skill development

Inclusive workplace

Job summary

Banzen Motors Sdn Bhd in Melaka is seeking a detail-oriented Invoice Clerk to join our administrative team on a full-time basis. You will process, verify, and manage invoices to ensure accurate billing and strong vendor relationships.

The ideal candidate has a high school diploma, experience in invoicing or finance, proficiency with accounting software and Excel, and excellent numerical and organizational skills.

Qualifications

• High school diploma or equivalent
• Experience as an Invoice Clerk or similar finance role
• Experience in retail or automotive sector preferred
• Proficiency in accounting software and Excel
• Strong numeracy and attention to detail
• Good communication and organisational skills

Responsibilities

• Process and prepare invoices for customers and suppliers with accuracy
• Verify invoice information (amounts, quantities, descriptions, terms) before submission
• Maintain records of all invoices in digital and physical filing systems
• Reconcile invoices with purchase orders and delivery notes
• Follow up on outstanding invoices and assist with payment collection
• Enter invoice data into accounting software and ensure accurate recording
• Assist with month-end and year-end closing procedures
• Collaborate with other departments to resolve billing discrepancies

Skills

Attention to detail

Organisational skills

Numeracy

Time management

Communication skills

Teamwork

Education

High school diploma

Accounting or business qualifications (advantageous)

Tools

Accounting software

Excel

Microsoft Office

Job description

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Banzen Motors Sdn Bhd is seeking a detail-oriented and organised Invoice Clerk to join our team in Melaka on a full-time basis. This is an essential administrative position that plays a crucial role in maintaining the accuracy and efficiency of our billing operations. As Invoice Clerk, you will be responsible for processing, verifying, and managing invoices to ensure smooth financial transactions and maintain strong relationships with our customers and suppliers. Your meticulous attention to detail and organisational skills will directly contribute to the financial health and operational success of the company.

Key responsibilities

• Processing and preparing invoices for customers and suppliers with accuracy and attention to detail
• Verifying invoice information, including amounts, quantities, descriptions, and payment terms before submission
• Maintaining comprehensive records of all invoices in both digital and physical filing systems
• Reconciling invoices with purchase orders, delivery notes, and other supporting documentation
• Following up on outstanding invoices and assisting with payment collection procedures
• Responding to customer and supplier enquiries regarding invoices and billing matters
• Entering invoice data into accounting software and ensuring all transactions are correctly recorded
• Assisting with month-end and year-end financial closing procedures
• Liaising with other departments to resolve billing discrepancies and issues
• Maintaining confidentiality and handling sensitive financial information responsibly

What we're looking for

• High school diploma or equivalent qualification; additional accounting or business qualifications are advantageous
• Proven experience as an Invoice Clerk or in a similar administrative and finance role, preferably within the retail or automotive sector
• Proficiency in accounting software and Microsoft Office applications, particularly Excel
• Strong numeracy skills and the ability to work with figures accurately
• Excellent organisational and time management abilities with the capacity to prioritise multiple tasks
• Keen attention to detail and a commitment to maintaining accuracy in all work
• Professional communication skills, both written and verbal, for effective interaction with internal and external stakeholders
• Ability to work independently and as part of a team in a fast-paced environment
• Reliability and punctuality with a strong work ethic

About us

Banzen Motors Sdn Bhd is a dynamic and growing company in the retail and consumer products sector, committed to delivering excellent service and quality to our customers. We pride ourselves on maintaining strong operational standards and fostering a positive workplace culture where our employees feel valued and supported. Based in Melaka, we are dedicated to innovation, customer satisfaction, and creating a supportive environment for our team members to grow and develop their careers.

What we offer

At Banzen Motors Sdn Bhd, we believe in supporting our employees with competitive compensation packages and a professional work environment. We offer full-time employment with opportunities for career progression and skill development. We are committed to maintaining a respectful and inclusive workplace where all team members are valued for their contributions. We encourage a collaborative team atmosphere and welcome enquiries about any adjustments or support you may require during the recruitment process.