Administrative Clerk: Invoicing, Payments & Ops Support

V MAX HARDWARE SDN BHD; Jerantut; On-site; MYR 28,000 - 40,000; Full time

Job summary

V MAX HARDWARE SDN BHD is seeking a detail-oriented admin assistant to handle daily clerical tasks, prepare quotations and invoices, process payments, and maintain organized records. The role involves coordinating with sales, warehouse, and drivers to ensure timely deliveries and accurate reconciliations.

The ideal candidate is a fresh graduate with strong MS Office skills, good communication, and the ability to work independently. Multilingual ability is a plus in this busy office environment.

Qualifications

• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word & Excel).
• Good communication and interpersonal skills.
• Able to work independently and with minimal supervision.
• Responsible, organized and detail-oriented.
• Ability to speak Mandarin, English and Bahasa Malaysia will be an added advantage.

Responsibilities

• Handle daily administrative and clerical tasks.
• Prepare quotations, invoices, Cash Bills, delivery orders and other documents.
• Process cash, credit card, and online transfer payments; perform daily cash drawer balancing and end-of-day sales reconciliation.
• Maintain proper filing and documentation records.
• Answer phone calls and respond to customer enquiries.
• Assist in data entry and update company records.
• Coordinate with sales, warehouse and suppliers when required.
• Perform other ad-hoc duties assigned by management.
• Coordinate and plan daily delivery routes for lorry drivers, ensuring timely order fulfillment.

Job description

V MAX HARDWARE SDN BHD is seeking a detail-oriented admin assistant to handle daily clerical tasks, prepare quotations and invoices, process payments, and maintain organized records. The role involves coordinating with sales, warehouse, and drivers to ensure timely deliveries and accurate reconciliations.

The ideal candidate is a fresh graduate with strong MS Office skills, good communication, and the ability to work independently. Multilingual ability is a plus in this busy office environment.