Invoicing Assistant

Suan Leong Hang (M) Sdn Bhd; Seberang Perai; On-site; MYR 28,000 - 44,000; Full time

Job summary

Suan Leong Hang (M) Sdn Bhd is seeking an Invoicing Assistant to support accurate, timely invoicing and related billing duties. You will work closely with Sales, Warehouse, Logistics, Operations, and Finance to ensure complete documentation and resolve billing discrepancies.

The role involves preparing invoices, verifying details, maintaining records, and contributing to month-end closing. Fresh graduates are encouraged to apply, with proficiency in Excel/Word and basic accounting software

Qualifications

• Minimum SPM; Diploma in Accounting or related fields preferred.
• Fresh graduates welcomed to apply.
• Experience in invoicing or billing is an advantage.
• Proficient in Excel and Word.
• Able to operate accounting software systems.
• Knowledge of Malaysian e-Invoicing is a plus.
• Strong numerical accuracy and data-entry skills.
• Good time-management and organisational abilities.

Responsibilities

• Prepare and issue sales invoices based on approved documents.
• Verify customer details, items, prices, discounts, taxes, and billing instructions.
• Ensure invoices are issued within required timelines and match transactions.
• Prepare credit notes, debit notes, and adjustments with approvals.
• Maintain invoice numbering, records, and supporting documents.
• Update invoicing details in the accounting system.
• Prepare invoicing reports and reconciliations.
• Resolve billing discrepancies with relevant teams.
• Follow up on enquiries regarding invoices.
• Assist with submitting e-Invoices and monitor validation status.
• Support month-end closing by proper recording of invoices.
• Maintain confidentiality of pricing and financial documents.
• Follow procedures and internal controls for invoicing.
• Any ad hoc tasks as assigned.

Skills

Numerical accuracy

Data entry

Attention to detail

Time management

Communication

Education

Diploma in Accounting/Finance

Tools

Excel

Word

Accounting software

Malaysian e-Invoicing

Job description

The Invoicing Assistant supports accurate, timely, and compliant invoicing operations by preparing, verifying, issuing, and maintaining sales invoices and related billing documents. Working closely with Sales, Warehouse, Logistics, Operations, and Finance teams, this role helps ensure complete documentation, smooth daily operations, and effective resolution of billing discrepancies.

Key responsibilities

Prepare and issue sales invoices based on approved Sales Orders, Delivery Orders, Purchase Orders, and supporting documents.

Verify customer details, product descriptions, quantities, prices, discounts, taxes, and billing instructions before issuing invoices.

Ensure invoices are prepared within required timelines and match approved transactions.

Prepare credit notes, debit notes, and invoice adjustments upon authorised approval.

Maintain accurate invoice numbering, billing information, supporting documents, and invoicing records.

Update invoicing details promptly in the company accounting system.

Prepare daily, weekly, and monthly invoicing reports, summaries, and reconciliation reports.

Cross-check invoices against sales orders, delivery orders, and other relevant documents to identify discrepancies or missing information.

Follow up with Sales, Warehouse, Logistics, Operations, and Finance teams to resolve billing issues and obtain incomplete documentation.

Respond promptly and professionally to internal and external enquiries relating to invoices.

Assist with preparing and submitting e-Invoices through the approved system, monitoring validation status, and resolving rejected submissions.

Support month-end closing by ensuring invoices and supporting documents are properly recorded.

Maintain confidentiality of customer information, pricing, financial records, and company documents.

Follow invoicing procedures, internal controls, documentation requirements, and applicable statutory requirements.

Any ad hoc task as assigned by the immediate superior.

What we're looking for

Minimum SPM; a Diploma in Accounting, Business Administration, Finance, or an equivalent qualification is advantageous.

Fresh graduates are encouraged to apply.

Previous experience in invoicing, billing, accounts, or administrative work will be an advantage.

Basic knowledge of invoicing procedures and documentation.

Proficiency in Microsoft Excel and Microsoft Word.

Ability to operate accounting software systems.

Basic understanding of Malaysian e-Invoicing requirements is an advantage.

Strong numerical accuracy, data-entry skills, attention to detail, and organisational ability.

Good time-management, communication, coordination, and problem-solving skills.

Ability to work independently with minimum supervision and complete assigned tasks within deadlines.

Responsible, disciplined, reliable, willing to learn, and able to follow established procedures.