Inventory & Store Operations Executive

Better Power (M) Sdn Bhd; Seremban; On-site; MYR 42,000 - 66,000; Full time

Job summary

Better Power (M) Sdn Bhd in Seremban seeks a Store & Warehouse Manager to oversee daily operations, manage inventory, and ensure proper storage of materials, tools and consumables.

The role involves receiving/issuing materials, maintaining stock records, coordinating with Purchasing and Projects, and upholding safety and ISO 9001 standards. Strong organization and communication are essential.

Responsibilities

• Oversee daily store and warehouse operations.
• Ensure materials, tools, equipment and consumables are properly stored, labelled and organized.
• Monitor stock levels and ensure adequate inventory is maintained.
• Ensure proper housekeeping, cleanliness and safety within the store.
• Maintain an updated inventory and stock record.
• Receive, inspect and verify incoming materials against PO/DO/invoices.
• Record all incoming and outgoing materials.
• Issue materials, tools and equipment to site personnel based on approved requests.
• Ensure proper acknowledgement and documentation for all material collections and returns.
• Conduct regular stock checks and physical inventory counts.
• Monitor stock movement and investigate discrepancies.
• Prepare stock reports and update inventory records.
• Identify low-stock items and notify Purchasing for replenishment.
• Monitor damaged, obsolete or unused materials.
• Maintain records of tools and equipment and their issuance/return.
• Coordinate servicing, repairs and calibration of relevant equipment.
• Maintain records of calibration certificates and expiry dates where applicable.
• Maintain proper filing of PO, DO, MRF, Material Issuance Forms, Stock Cards, Tools & Equipment Register; prepare daily/weekly/monthly stock reports; submit inventory updates to management.

Job description

Department: Store / Warehouse / Operations

1. Store & Warehouse Management

• - Oversee daily store and warehouse operations.
• - Ensure all materials, tools, equipment and consumables are properly stored, labelled and organized.
• - Monitor stock levels and ensure adequate inventory is maintained.
• - Ensure proper housekeeping, cleanliness and safety within the store.
• - Maintain an updated inventory and stock record.

2. Receiving & Issuing of Materials

• - Receive, inspect and verify incoming materials against Purchase Orders (PO), Delivery Orders (DO) and invoices.
• - Ensure materials received are in good condition and meet project requirements.
• - Record all incoming and outgoing materials.
• - Issue materials, tools and equipment to site personnel based on approved requests.
• - Ensure proper acknowledgement and documentation for all material collections and returns.

3. Inventory & Stock Control

• - Conduct regular stock checks and physical inventory counts.
• - Monitor stock movement and investigate any discrepancies.
• - Prepare stock reports and update inventory records.
• - Identify low-stock items and notify the Purchasing Department for replenishment.
• - Monitor damaged, obsolete or unused materials.

4. Tools & Equipment Management

• - Maintain records of company tools and equipment.
• - Monitor the issuance and return of tools and equipment by employees.
• - Ensure tools and equipment are properly maintained and stored.
• - Coordinate servicing, repairs and calibration of relevant equipment.
• - Maintain records of calibration certificates and expiry dates, where applicable.

5. Documentation & Reporting

• - Maintain proper filing of:
  • - Purchase Orders (PO)
  • - Delivery Orders (DO)
  • - Material Requisition Forms (MRF)
  • - Material Issuance Forms
  • - Stock Cards / Inventory Records
  • - Tools & Equipment Register
• - Prepare daily, weekly and monthly stock reports.
• - Submit inventory updates and discrepancies to management.
• - Ensure all store transactions are properly documented and traceable.

6. Coordination & Communication

• - Coordinate with Purchasing, Project, Site and Accounts Departments regarding material requirements.
• - Follow up on outstanding material deliveries with suppliers.
• - Coordinate material preparation and arrangement for project site deliveries.
• - Assist project teams in identifying material availability and stock requirements.

7. Safety & Compliance

• - Ensure proper handling and storage of materials.
• - Comply with company procedures and ISO 9001 requirements.
• - Ensure warehouse safety practices are followed.
• - Monitor proper use of PPE within the store area.

8. Other Responsibilities

• - Perform other duties and responsibilities assigned by management from time to time.
• - Assist in improving store management procedures and inventory control systems.
• - Notes: Salary - Negotiable, based on educational qualifications and relevant working experience.