Warehouse Assistant

Bio Tree Pharmaceutical (Int'l) Sdn Bhd; Masjid Tanah; On-site; MYR 36,000 - 48,000; Full time

Job summary

Bio Tree Pharmaceutical (Int'l) Sdn Bhd in Masjid Tanah, Malaysia, is seeking a warehouse operative to handle inbound materials, storage, issuance to production and finished goods management. The role requires strict adherence to GMP, proper labeling and accurate stock records.

You will perform receiving, storage, issuance, inventory checks and prepare goods for delivery, ensuring traceability and compliance with SOPs. Local conditions and processes are part of daily responsibilities.

Qualifications

• Safety-minded and able to follow GMP and SOP requirements.
• Good record-keeping and attention to detail.

Responsibilities

• Receive raw materials, packaging materials and other goods delivered to the warehouse.
• Check quantity, item description, batch/lot number, expiry date and physical condition of incoming materials.
• Verify received goods against Purchase Orders and Delivery Orders and relevant documents.
• Report shortages, damages or discrepancies to the Warehouse Supervisor and relevant department.
• Store materials at designated locations and ensure proper labeling and identification.
• Practice FIFO and FEFO and segregate materials by status (Approved, Quarantine, Rejected, Returned).
• Record all material movements accurately and maintain traceability of batch/lot numbers and stock movements.
• Prepare finished goods for delivery and assist in loading/unloading as needed.

Job description

• Receive raw materials, packaging materials and other goods delivered to the warehouse.
• Check the quantity, item description, batch/lot number, expiry date and physical condition of incoming materials.
• Verify received goods against the Purchase Order (PO), Delivery Order (DO) and relevant documents.
• Report any shortage, damage, incorrect item or other discrepancies to the Warehouse Supervisor and relevant department.

2. Storage and Handling of Materials

• Store raw materials, packaging materials and finished products at their designated locations.
• Ensure all materials are properly labelled and identified according to their status.
• Practice FIFO (First In, First Out) and FEFO (First Expired, First Out) where applicable.
• Ensure materials are properly segregated according to their status, such as Approved, Quarantine, Rejected or Returned.
• Ensure materials are protected from contamination, damage, moisture, pests and other potential hazards.

3. Issuance of Materials to Production

• Prepare and issue raw materials and packaging materials according to approved production requirements.
• Check item description, quantity and batch/lot number before issuing materials.
• Ensure materials issued to Production are properly identified and traceable.
• Record all material movements accurately.

4. Finished Goods Management

• Receive finished products from the Production Department.
• Check and arrange finished goods according to product, batch/lot number and storage requirements.
• Store finished products in designated areas.
• Prepare finished goods for delivery according to the approved Delivery Order (DO) or dispatch instructions.
• Assist with the loading and unloading of finished goods.

5. Stock Control and Inventory Management

• Maintain accurate stock records for raw materials, packaging materials and finished goods.
• Conduct regular stock counts and stock takes as required.
• Compare physical stock against system or manual records.
• Report stock discrepancies, damaged items, expired or near-expiry materials to the Warehouse Supervisor.
• Assist in monitoring slow-moving, obsolete and near-expiry stock.

6. Documentation and Records

• Complete and maintain warehouse records accurately and on time.
• Ensure proper documentation is maintained for receiving, issuing, transferring, returning and dispatching of materials.
• Maintain proper traceability of batch/lot numbers and stock movements.
• Ensure warehouse records are properly filed and readily available for inspection or audit.

7. Hygiene, GMP and Food Safety

• Maintain the cleanliness, hygiene and proper housekeeping of the warehouse.
• Comply with applicable GMP, food safety, hygiene and company SOP requirements.
• Ensure raw materials, packaging materials and finished products are handled in a manner that prevents contamination.
• Report any pest activity, contamination, damaged packaging or hygiene issues immediately to the Supervisor.
• Follow the required personal hygiene and protective clothing/PPE requirements when entering or working in designated areas.

8. Warehouse Safety

• Follow all warehouse safety procedures and company safety requirements.
• Use PPE and warehouse equipment properly and safely.
• Handle materials safely to prevent injury, damage or contamination.
• Ensure aisles, emergency exits and designated working areas are kept clear.
• Report accidents, near misses, unsafe conditions or damaged equipment to the Supervisor.

9. Audit and Interdepartmental Cooperation

• Assist during internal audits, customer audits, GMP inspections and other relevant inspections.
• Assist in warehouse cleaning, stock take and housekeeping activities.
• Cooperate with Production, QA/QC, Purchasing, Logistics and other departments on warehouserelated matters. 10. Other Duties

10. Other Duties

• Perform any other reasonable duties and responsibilities as assigned by the Warehouse Supervisor or Management from time to time.