Senior Executive / Assistant Manager - Warehouse

Sunway Multicare Pharmacy; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Sunway Multicare Pharmacy is seeking a Warehouse Supervisor to oversee daily warehouse and logistics operations in Selangor. You will manage inbound/outbound activities, inventory cycles, storage optimisation, and a small team to ensure timely deliveries and accuracy.

Key responsibilities include coordinating with suppliers and internal teams, maintaining accurate records, and enforcing safety and compliance across the warehouse environment.

Qualifications

• Minimum Diploma or above in Logistics, Supply Chain, Warehouse Management, Business, or related fields.
• Minimum 4 years of relevant work experience in warehouse, logistics, inventory, or material management is an advantage.
• Good organisational, coordination, and problem-solving skills.
• Able to supervise and manage warehouse assistants effectively.
• Proficient in basic computer applications, experience with inventory systems is an advantage.

Responsibilities

• Coordinate daily inbound receiving and outbound delivery activities to ensure all goods are processed and delivered within the required timelines.
• Monitor warehouse and logistics activities to ensure smooth and efficient operations.
• Coordinate with relevant internal teams, suppliers, and logistics partners when required.
• Oversee regular cycle counts and stocktaking to ensure inventory accuracy.
• Reconcile physical stock against system records and investigate any discrepancies.
• Identify, report, and follow up on inventory variances.
• Coordinate the return of damaged, excess, or incorrect stock to suppliers where required.
• Ensure proper handling, storage, and movement of inventory within the warehouse.
• Monitor warehouse storage capacity and utilisation.
• Optimise warehouse layout and storage arrangements to maximise available space.
• Ensure products are stored systematically and are easily accessible for picking and replenishment.
• Assign daily tasks and responsibilities to Warehouse Assistants based on operational requirements.
• Monitor team performance, productivity, attendance, and work quality.
• Assist in planning and managing shift schedules to ensure adequate manpower coverage.
• Provide guidance and support to warehouse team members to ensure work is completed efficiently and safely.
• Prepare and maintain accurate warehouse-related documentation and records.
• Assist in generating daily, weekly, and monthly operational reports and statistics as required.
• Maintain proper documentation for receiving, delivery, stock movements, stock counts, and inventory discrepancies.
• Maintain a clean, organised, and safe warehouse environment.
• Ensure warehouse operations comply with company policies, procedures, and relevant safety requirements.
• Enforce proper handling and storage practices among warehouse personnel.
• Identify potential operational or safety issues and take appropriate corrective action.
• Perform any other duties and responsibilities assigned by Management from time to time.

Skills

Warehouse operations

Inventory management

Team supervision

Safety compliance

Documentation & reporting

Problem solving

Logistics coordination

Inventory systems proficiency

Education

Diploma in Logistics / Supply Chain

Tools

Inventory software

MS Excel

Job description

This role is responsible for overseeing daily warehouse and logistics operations, including inbound/outbound activities, inventory management, storage optimisation, and team supervision. The role ensures operational efficiency, stock accuracy, timely deliveries, and compliance with safety standards.

Key Responsibilities

1. Warehouse & Logistics Operations

• Coordinate daily inbound receiving and outbound delivery activities to ensure all goods are processed and delivered within the required timelines.
• Monitor warehouse and logistics activities to ensure smooth and efficient operations.
• Coordinate with relevant internal teams, suppliers, and logistics partners when required.

2. Inventory Management

• Oversee regular cycle counts and stocktaking to ensure inventory accuracy.
• Reconcile physical stock against system records and investigate any discrepancies.
• Identify, report, and follow up on inventory variances.
• Coordinate the return of damaged, excess, or incorrect stock to suppliers where required.
• Ensure proper handling, storage, and movement of inventory within the warehouse.

3. Warehouse Space & Storage Optimisation

• Monitor warehouse storage capacity and utilisation.
• Optimise warehouse layout and storage arrangements to maximise available space.
• Ensure products are stored systematically and are easily accessible for picking and replenishment.

4. Team Supervision

• Assign daily tasks and responsibilities to Warehouse Assistants based on operational requirements.
• Monitor team performance, productivity, attendance, and work quality.
• Assist in planning and managing shift schedules to ensure adequate manpower coverage.
• Provide guidance and support to warehouse team members to ensure work is completed efficiently and safely.

5. Documentation & Reporting

• Prepare and maintain accurate warehouse-related documentation and records.
• Assist in generating daily, weekly, and monthly operational reports and statistics as required.
• Maintain proper documentation for receiving, delivery, stock movements, stock counts, and inventory discrepancies.

6. Safety & Compliance

• Maintain a clean, organised, and safe warehouse environment.
• Ensure warehouse operations comply with company policies, procedures, and relevant safety requirements.
• Enforce proper handling and storage practices among warehouse personnel.
• Identify potential operational or safety issues and take appropriate corrective action.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job Requirements:

• Minimum Diploma or above in Logistics, Supply Chain, Warehouse Management, Business, or related fields.
• Minimum 4 years of relevant work experience in warehouse, logistics, inventory, or material management is an advantage.
• Good organisational, coordination, and problem-solving skills.
• Able to supervise and manage warehouse assistants effectively.
• Proficient in basic computer applications, experience with inventory systems is an advantage.