Immediate Opening for Project Coordinator

Pan Asia Group; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pan Asia Software Solutions in Kuala Lumpur is seeking an enthusiastic Project Coordinator to join the Project Management Team. You will report to the Area Project Leader and provide support to Project Managers in coordinating resources, meetings and information to keep projects moving on schedule.

Responsibilities include maintaining project plans and budgets, organizing stakeholder meetings, documenting actions and decisions, preparing presentation materials, and ensuring deadlines are met.

Qualifications

• Bachelor's degree in Engineering (preferable) or Accounting.
• 1–3 years of project coordination experience.
• Exceptional verbal, written and presentation skills.
• Ability to work independently and in a team.
• Ability to meet tight deadlines and multitask.
• Proficiency in Word, Excel, Outlook; MS Office.
• Familiarity with SAP, Oracle, Pascal, and related tools.
• Familiar with project environment and KPIs.

Responsibilities

• Support Project Managers with coordination of resources, equipment, meetings and information.
• Maintain and monitor project plans, schedules, work hours, budgets and expenditures.
• Organize and participate in stakeholder meetings.
• Document and follow up on actions and decisions.
• Prepare presentation materials for meetings.
• Ensure project deadlines are met.
• Provide administrative support as needed.
• Assess project risks and issues and propose solutions.
• Chair and facilitate meetings and distribute minutes.
• Create a project management calendar to meet goals.
• Prepare monthly project proforma, invoicing and cash collection for finance.
• Prepare Purchase Order requests and review supplier invoicing.

Skills

Coordination

Communication

Multi-tasking

MS Office

Education

Bachelor's degree in Engineering

Bachelor's degree in Accounting

Tools

SAP

Oracle

Pascal

Job description

Immediate Opening for Project Coordinator

Greetings from Pan Asia Software Solutions!!!

We have an Immediate Opening Project Coordinator with our reputed Client.

Experience: 1+ Years to 3 years

Job Summary

• Role Summary: As a Project Coordinator, you will work within the Project Management Team and will report to the Area Project Leader. You will be providing support to Project Managers with coordination of resources, equipment, meetings, and information.
• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution. Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.
• Prepare monthly project Proforma, Invoicing, and cash collection for finance.
• Prepare Purchase Order Requests and also review final supplier invoicing.

Qualifications/Requirements

• Have a Bachelor's degree in Engineering (Preferable) / Accounting.
• Have 1-2 years of experience in project coordination.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Ability to work on tight deadlines and multi-tasking.
• Competency in Microsoft applications including Word, Excel, MS Office and Outlook.
• Have working knowledge of service request management tools, SAP, Oracle, Pascal, and other project-related tools.
• Have familiarity with the project environment and the ability to meet identified targets and KPIs.

Desired Characteristics

• Good attitude and willing to learn.
• Able to work independently and manage tasks under pressure.
• Proactive, well-organized and good time management.

Other Requirements

• Contract duration: 1 year
• Other Allowances (overtime, standby/travel rate, completion bonus, etc.): NA
• Rotation/Work Schedule: Office-based – Monday – Friday / 8 AM – 5 PM
• Working Hours Per Day: 8
• Target Industry: Oil & Gas, Energy
• Preferred Language: English