Human Resources Operation Specialist

Lenovo; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an HR Operations professional to manage end-to-end onboarding and offboarding, HR documentation, communications, access, and administrative requirements in Selangor.

You will also support benefits administration, insurance, claims, renewals, and HR knowledge updates, while maintaining accurate HR records and handling expatriate/work permit processes with authorities such as JTK and SOCSO.

Qualifications

• Bachelor’s Degree in HR, Business Administration, Management, or related field.
• 3–5 years of experience in HR Operations, HR Administration, or a related HR function.
• Good knowledge of HR operations, employment practices, and Malaysia statutory requirements.
• Experience with expatriate/work permit processes and government authorities such as JTK and SOCSO is an advantage.
• Strong organizational, communication, stakeholder management, and problem-solving skills.
• Detail-oriented, proactive, reliable, and able to work independently while handling confidential information.
• Good command of written and spoken English.
• HR certification or professional HR qualification is an added advantage.

Responsibilities

• Manage end-to-end employee onboarding and offboarding, including HR documentation, employee communications, access, and administrative requirements.
• Support the administration of employee benefits and insurance, including claims/invoices, annual renewal, employee communication, and HR knowledge updates.
• Maintain accurate employee data, HR records, reports, and HR communications, including employee movements, probation, retirement, and other HR-related documentation.
• Manage expatriate and work permit processes, including manpower projections, government approvals, Employment Pass applications/renewals, and compliance with statutory requirements.
• Support HR audit and compliance activities, including headcount, insurance, remuneration reconciliation, and preparation of audit documentation.
• Coordinate site HR initiatives and employee engagement activities, including employee communications, HR programs, and engagement events.
• Partner with internal stakeholders and relevant government authorities to ensure smooth and compliant HR operations.

Skills

HR Operations

HR Administration

Stakeholder Management

Communication

Problem Solving

Organizational Skills

Confidential Information Handling

English Proficiency

Attention to Detail

Education

Bachelor’s Degree in Human Resources, Business Administration, Management, or related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage end-to-end employee onboarding and offboarding, including HR documentation, employee communications, access, and administrative requirements.

Support the administration of employee benefits and insurance, including claims/invoices, annual renewal, employee communication, and HR knowledge updates.

Maintain accurate employee data, HR records, reports, and HR communications, including employee movements, probation, retirement, and other HR-related documentation.

Manage expatriate and work permit processes, including manpower projections, government approvals, Employment Pass applications/renewals, and compliance with statutory requirements.

Support HR audit and compliance activities, including headcount, insurance, remuneration reconciliation, and preparation of audit documentation.

Coordinate site HR initiatives and employee engagement activities, including employee communications, HR programs, and engagement events.

Partner with internal stakeholders and relevant government authorities to ensure smooth and compliant HR operations.

Job Requirements

Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.

3–5 years of experience in HR Operations, HR Administration, or a related HR function.

Good knowledge of HR operations, employment practices, and Malaysia statutory requirements.

Experience with expatriate/work permit processes and government authorities such as JTK and SOCSO is an advantage.

Strong organizational, communication, stakeholder management, and problem-solving skills.

Detail-oriented, proactive, reliable, and able to work independently while handling confidential information.

Good command of written and spoken English.

HR certification or professional HR qualification is an added advantage.