HR Administrator

Persatuan Kebajikan Dan Sosial Sejahtera Masyarakat Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

Jora Malaysia is seeking an HR Assistant to support onboarding, payroll, and general HR administration at our Kuala Lumpur office. The role requires 1–2 years of HR or related admin experience, a diploma in HR or related field, and strong English/Mandarin communication.

You will maintain employee records, assist with training coordination, and respond to HR inquiries, while upholding confidentiality and accuracy in a fast-paced environment.

Qualifications

• High school diploma or equivalent; a Diploma in Human Resources, Business Administration, or a related field is preferred.
• 1–2 years of proven experience in an HR support role or similar administrative position.
• Familiarity with HR processes and best practices, including recruitment, onboarding, and employee relations.
• Payroll processing and administration knowledge, including Malaysian payroll regulations and tax requirements.
• Excellent command of written and spoken English and Mandarin; ability to communicate with a diverse workforce.
• Strong organizational and time-management skills; ability to prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite and experience with HR software or payroll systems.
• Discretion with confidential information; integrity and professionalism.
• Proactive and detail-oriented; accuracy and efficiency.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in onboarding and offboarding processes; prepare documentation and schedule orientations.
• Support HR data management in HRIS; ensure accuracy and confidentiality.
• Coordinate and schedule employee training sessions; track attendance and feedback.
• Assist with payroll data entry, timesheet verification, and liaison with payroll provider.
• Respond to HR policy, benefits, and procedure inquiries; escalate complex issues.
• Contribute to organization of company events and employee engagement initiatives.
• Maintain physical and digital HR filing systems for easy retrieval.
• Provide general admin support to HR, including scheduling meetings and preparing reports.

Skills

HR processes

Onboarding

Payroll processing

MS Office

HRIS

Communication (English/Mandarin)

Organizational skills

Confidentiality

Teamwork

Independence

Education

Diploma in HR or Business Admin

Tools

HRIS

Payroll systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

• High school diploma or equivalent; a Diploma in Human Resources, Business Administration, or a related field is preferred.
• 1-2 years of proven experience in an HR support role or similar administrative position.
• Familiarity with HR processes and best practices, including recruitment, onboarding, and employee relations.
• Proficiency in payroll processing and administration, including understanding of Malaysian payroll regulations and tax requirements.
• Excellent command of both written and spoken English and Mandarin, with the ability to communicate effectively with a diverse workforce.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with HR software or payroll systems.
• Discretion and the ability to handle confidential information with integrity and professionalism.
• A proactive and detail-oriented approach to work, with a commitment to accuracy and efficiency.
• Ability to work independently and as part of a team, contributing to a positive and supportive work environment.

Responsibility

• Assist in the administration of employee onboarding and offboarding processes, including preparing documentation, scheduling orientations, and maintaining employee records.
• Support the HR team in managing employee data, ensuring accuracy and confidentiality within the HR Information System (HRIS).
• Help coordinate and schedule employee training sessions and workshops, tracking attendance and gathering feedback.
• Assist with the preparation and processing of payroll, including data entry, timesheet verification, and liaising with the payroll provider.
• Respond to basic employee inquiries regarding HR policies, benefits, and procedures, escalating complex issues to senior HR staff.
• Contribute to the organization and execution of company events and employee engagement initiatives.
• Maintain and update HR filing systems, both physical and digital, ensuring easy retrieval of information.
• Provide administrative support to the HR department, including managing correspondence, scheduling meetings, and preparing reports.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave