Human Resources Admin Manager

PRINX TIRE (MALAYSIA) SDN. BHD.; Kedah; On-site; MYR 56,000 - 89,000; Full time

Job summary

PRINX TIRE (MALAYSIA) SDN. BHD. is hiring a Human Resources Admin Manager for our Padang Terap facility in Kedah.

This full-time role supports HR operations, maintains employee records, coordinates recruitment, and provides essential admin support to the HR team and staff across the organisation. Reporting to the HR Manager, you will manage HR documentation, system data, and ensure compliance with Malaysian employment laws.

Qualifications

• Mandarin language skills required; able to communicate with Mandarin-speaking management and staff.
• Strong organisational and time-management abilities to prioritise multiple tasks.
• Experience handling payroll and benefits administration is advantageous.
• Knowledge of Malaysian employment laws and HR best practices.

Responsibilities

• Maintain and organise employee records, contracts, and compliance docs.
• Coordinate recruitment: job postings, screening, interviews, onboarding.
• Handle payroll-related admin: attendance, leaves, benefits processing.
• Prepare HR documents: contracts, offer letters, policy acknowledgements.
• Assist in HR training, team-building, and employee engagement activities.
• Respond to employee queries on HR policies and procedures.

Skills

Mandarin proficiency

Organizational skills

Discretion and confidentiality

Payroll and benefits knowledge

Education

Diploma or Bachelor’s in HR/Business Admin

Tools

Microsoft Office

HR management systems

Job description

About us
PRINX TIRE (MALAYSIA) SDN. BHD. is a dynamic and growing organisation in the tyre manufacturing and distribution sector. We are committed to delivering high-quality products and exceptional service to our customers whilst maintaining a positive and supportive workplace culture. Our company values innovation, integrity, and continuous improvement, and we pride ourselves on investing in our employees' development and wellbeing.

About the role
We are seeking a dedicated and organised Human Resources Admin Manager to join our team at our Padang Terap facility in Kedah. This is a full‑time position that plays a crucial role in supporting the Human Resources department and ensuring the smooth day‑to‑day administration of all HR‑related functions. Reporting to the HR Manager or Head of Human Resources, you will be responsible for managing HR administrative processes, maintaining employee records, coordinating recruitment activities, and providing essential support to both the HR team and employees across the organisation. This role is integral to maintaining our HR operations and supporting the achievement of our organisational goals.

Key responsibilities

• Maintain and organise employee records, including personnel files, contracts, and compliance documentation in accordance with relevant data protection regulations
• Coordinate and support the recruitment process, including job postings, candidate screening, interview scheduling, and onboarding of new employees
• Process payroll‑related administrative tasks, including leave requests, attendance records, and employee benefits administration
• Prepare and maintain HR documentation, including employment contracts, offer letters, and policy acknowledgements
• Assist in the organisation and coordination of HR training programmes, team‑building activities, and employee engagement initiatives
• Handle employee enquiries and provide administrative support regarding HR policies, benefits, and procedures
• Maintain HR databases and management systems, ensuring accurate and up‑to‑date information
• Support the management of performance appraisal processes and employee development programmes
• Ensure compliance with Malaysian employment laws, regulations, and company policies
• Prepare HR reports and statistics as required by management
• Coordinate with external parties, including recruitment agencies and government agencies, on HR‑related matters
• Communicate and coordinate effectively with Mandarin‑speaking employees, management, and colleagues on HR‑related matters.

What we’re looking for

• Proven experience in an HR administrative or office management role, ideally within a manufacturing or similar industrial environment
• Strong organisational and time‑management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Mandarin is required, with the ability to speak, read, and write in Mandarin to communicate effectively with Mandarin‑speaking management and employees.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and HR management systems
• Knowledge of Malaysian employment law and HR best practices
• Attention to detail and accuracy, particularly when handling sensitive employee information
• Ability to maintain confidentiality and handle sensitive HR matters with discretion
• Proactive approach with strong problem‑solving abilities
• A minimum of 2‑3 years’ relevant experience in HR administration or office management
• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred)
• Familiarity with payroll and benefits administration is advantageous

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a human resources administrator?
• Which of the following types of qualifications do you have?
• How would you rate your Mandarin language skills?

What can I earn as a Human Resources Administrator