Human Resources & Admin Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an HR & Administration Assistant to support the delivery of HR and admin functions in line with corporate policies. Responsibilities include recruitment, payroll input, data management, and welfare coordination, working with HR supervisors to ensure a compliant and productive workplace.

The role covers office admin, training, audits, and internal communications to maintain consistency and efficiency across the organization.

Qualifications

• Experience in HR operations and administration is beneficial.
• Strong data management and confidentiality handling.
• Ability to coordinate recruitment, onboarding and payroll processes.

Responsibilities

• Support day-to-day HR operations including recruitment, onboarding, employee data, and payroll input.
• Coordinate HR documentation and internal communication to ensure consistency and clarity across the organization.
• Maintain timely and accurate employee records and assist in performance appraisal, training, and engagement activities.
• Assist with general office administration, travel arrangements, logistics, and compliance with internal SOPs.
• Act as a key liaison between employees and HR management, responding promptly to HR-related queries.
• Uphold confidentiality, professionalism, and ethical standards in all personnel and administrative matters.
• Support coordination of internal audits, inspections, and statutory requirements related to HR and administration.

Skills

HR operations

Payroll support

Data management

Communication

Job description

Human Resources & Administration Assistant is responsible for supporting the effective delivery of HR and administrative functions in line with operational goals and corporate policies. This includes recruitment, payroll support, personnel data management, employee welfare coordination, training and development and daily HR administration. The role also provides administrative support in compliance, communication, and office logistics, working closely with the HR supervisors (Head/Assistant Manager/Executive) to ensure a compliant and productive workplace.

Key responsibilities

Support day-to-day HR operations including recruitment, onboarding, employee data, and payroll input.

Coordinate HR documentation and internal communication to ensure consistency and clarity across the organization.

Maintain timely and accurate employee records and assist in performance appraisal, training, and engagement activities.

Assist with general office administration, travel arrangements, logistics, and compliance with internal SOPs.

Act as a key liaison between employees and HR management, responding promptly to HR-related queries.

Uphold confidentiality, professionalism, and ethical standards in all personnel and administrative matters.

Support coordination of internal audits, inspections, and statutory requirements related to HR and administration.