HR & Admin Officer

ADENA BEACH RESORT; Kuantan; On-site; MYR 24,000 - 48,000; Full time

Job summary

ADENA BEACH RESORT is seeking an experienced administrative professional to support the General Manager with calendar management, meeting coordination, and confidential record keeping in a resort environment.

You will prepare reports, letters, presentations, minutes, and other management documents, while ensuring compliance with SOPs and confidentiality requirements. The role includes recruitment support, payroll documents, and liaison with authorities as needed.

Responsibilities

• Manage General Manager's calendar, meetings, appointments, and correspondence.
• Prepare reports, letters, presentations, meeting minutes, and other management documents.
• Maintain confidential records, filing systems, and company documentation.
• Handle incoming and outgoing correspondence, courier, and deliveries.
• Coordinate meetings, staff briefings, company events, inspections, and official visits.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Assist in recruitment, interview coordination, onboarding, and employee documentation.
• Maintain employee records, HR databases, and personnel files.
• Monitor staff attendance, leave, overtime, and prepare payroll supporting documents.
• Assist with payroll administration, staff claims, and allowances.
• Prepare HR correspondence including confirmation, warning, transfer, show cause, memos, and other employment-related letters.
• Support employee relations, staff welfare, and engagement activities.
• Coordinate company licences, permits, statutory submissions, inspections, and compliance matters with relevant authorities.
• Monitor office supplies, equipment, facilities, and ensure smooth day-to-day administrative operations.
• Ensure proper document control, filing, and record management.
• Maintain compliance with company policies, SOPs, labour regulations, and confidentiality requirements.
• Attend meetings, training sessions, and management briefings as required.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job description

Manage the General Manager's calendar, meetings, appointments, and correspondence.

Prepare reports, letters, presentations, meeting minutes, and other management documents.

Maintain confidential records, filing systems, and company documentation.

Handle incoming and outgoing correspondence, courier, and deliveries.

Coordinate meetings, staff briefings, company events, inspections, and official visits.

Prepare meeting agendas, record minutes, and follow up on action items.

Assist in recruitment, interview coordination, onboarding, and employee documentation.

Maintain employee records, HR databases, and personnel files.

Monitor staff attendance, leave, overtime, and prepare payroll supporting documents.

Assist with payroll administration, staff claims, and allowances.

Prepare HR correspondence including confirmation, warning, transfer, show cause, memos, and other employment-related letters.

Support employee relations, staff welfare, and engagement activities.

Coordinate company licences, permits, statutory submissions, inspections, and compliance matters with relevant authorities.

Monitor office supplies, equipment, facilities, and ensure smooth day-to-day administrative operations.

Ensure proper document control, filing, and record management.

Maintain compliance with company policies, SOPs, labour regulations, and confidentiality requirements.

Attend meetings, training sessions, and management briefings as required.

Perform any other duties and responsibilities assigned by Management from time to time.