Admin cum HR Assistant

Private Advertiser; Shah Alam; On-site; MYR 56,000 - 89,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an HR & Admin Coordinator to assist in posting job ads, process resumes, and coordinate interviews. The role supports onboarding, training programs, benefits administration, and confidential handling of information.

You will help organize staff events, manage office inventory, vendor coordination, and ensure smooth operation of HR and admin functions. Strong computer skills and knowledge of Labour laws are preferred.

Qualifications

• Certification in human resources, management or similar.
• Minimum 2-3 years relevant experience in all rounded HR functions or HR generalist role
• Well-versed in Employment Act 1955 and other HR-related regulations
• Sound knowledge of labor laws and practices.
• The ability to keep sensitive information confidential.
• Must be approachable and helpful.
• Strong critical thinking skills.
• Highly computer literate in Microsoft Word, Excel and PowerPoint
• Good ethical judgment.

Responsibilities

• Post job ads on careers pages and process resumes.
• Set up interviews and correspond with prospective employees in a timely manner.
• Help organize and manage new employee orientation, on-boarding, and training programs.
• Administer employee benefits such as leaves, medical, dental, insurance etc.
• Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.
• Source for and recommend upgrading courses for the staff.
• Provide the necessary confidential administrative support for all human resource, office admin and receptionist function.
• Updating databases internally, such as sick and maternity leave, annual leave
• Processing internal arrangements such as travel accommodation, training sessions, and team building /company events.
• Managing office inventory and working with vendors to ensure the regular supply of office materials.
• Operating /renew office equipment including printers, copiers, fax machines and multimedia instruments (sourcing others vendor & negotiate for comparison purposes).
• Replenish the pantry & meeting room refreshment.
• Arrange for delivery/collection document by courier service, sort and distribute document sent by branch and received mail/parcel from Courier Company.
• Other ad-hoc HR & Admin duties & projects delegated from management and superior.

Skills

Critical thinking

Confidentiality

Approachable and helpful

Education

HR Certification / Management or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Assist in posting job ads on careers pages and processing received resumes.

Setting up interviews and corresponding with prospective employees in a timely manner.

Help organize and manage new employee orientation, on-boarding, and training programs.

Administer employee benefits such as leaves, medical, dental, insurance etc.

Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.

Source for and recommend upgrading courses for the staff.

Provide the necessary confidential administrative support for all human resource, office admin and receptionist function.

Updating databases internally, such as sick and maternity leave, annual leave

Processing internal arrangements such as travel accommodation, training sessions, and team building /company events.

Managing office inventory and working with vendors to ensure the regular supply of office materials. Take inventory and order materials, supplies, and services as needed.

Operating /renew office equipment including printers, copiers, fax machines and multimedia instruments (sourcing others vendor & negotiate for comparison purposes).

Replenish the pantry & meeting room refreshment.

Arrange for delivery/collection document by courier service, sort and distribute document sent by branch and received mail/parcel from Courier Company.

Other ad-hoc HR & Admin duties & projects delegated from management and superior.

Job Requirements:

Certification in human resources, management or similar.

Minimum 2-3 years relevant experience in all rounded HR functions or HR generalist role

Well-versed in Employment Act 1955 and other HR-related regulations

Sound knowledge of labor laws and practices.

The ability to keep sensitive information confidential.

Must be approachable and helpful.

Strong critical thinking skills.

Highly computer literate in Microsoft Word, Excel and PowerPoint

Good ethical judgment.