HR ADMIN

Maju Food Cold Storage Sdn Bhd; Puchong; On-site; MYR 28,000 - 50,000; Full time

Job summary

Maju Food Cold Storage Sdn Bhd in Malaysia is seeking a detail‑oriented HR & Admin Assistant to support employee records, recruitment coordination, payroll preparation, and daily HR operations. This role maintains personal records, assists with postings, screening, onboarding, and monthly payroll, while ensuring policy compliance and collaboration with teams and government agencies.

The ideal candidate holds a Diploma or Bachelor’s degree in HR or Business Administration, has strong MS Office

Qualifications

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Strong communication skills in Bahasa Malaysia, English, and Chinese.
• Detail-oriented with the ability to maintain confidentiality.

Responsibilities

• Handle daily human resources and administrative activities.
• Maintain and update employee personal records, attendance, leave, medical leave, and other HR documentation.
• Assist with recruitment activities, including job postings, candidate screening, interview arrangements, and onboarding.
• Prepare employment letters, confirmation letters, resignation documents, and other HR-related documents.
• Assist with monthly payroll preparation and verify attendance, overtime, leave, and allowances.
• Support employee onboarding, orientation, offboarding, and related administrative processes.
• Coordinate with government agencies, suppliers, and external parties when required.
• Maintain proper filing systems and ensure HR documents are kept confidential.
• Handle office administration, including stationery, office supplies, and general office matters.
• Assist in organising company activities, meetings, training, and employee engagement programmes.
• Ensure HR and administrative procedures comply with company policies and applicable regulations.
• Handle employee enquiries and provide administrative support to staff.
• Perform other HR and administrative duties assigned by management.

Skills

Multilingual communication

Organisational skills

Time management

Attention to detail

Education

Diploma or Bachelor’s Degree in HR/Business Administration

Tools

Microsoft Office (Excel, Word)

Job description

Support the company's human resources and administrative functions across employee records, recruitment coordination, payroll preparation, office administration, and daily HR operations. This role helps ensure smooth employee support, accurate documentation, effective coordination, and compliance with company policies and applicable regulations.

Key responsibilities

Handle daily human resources and administrative activities.

Maintain and update employee personal records, attendance, leave, medical leave, and other HR documentation.

Assist with recruitment activities, including job postings, candidate screening, interview arrangements, and onboarding.

Prepare employment letters, confirmation letters, resignation documents, and other HR-related documents.

Assist with monthly payroll preparation and verify attendance, overtime, leave, and allowances.

Support employee onboarding, orientation, offboarding, and related administrative processes.

Coordinate with government agencies, suppliers, and external parties when required.

Maintain proper filing systems and ensure HR documents are kept confidential.

Handle office administration, including stationery, office supplies, and general office matters.

Assist in organising company activities, meetings, training, and employee engagement programmes.

Ensure HR and administrative procedures comply with company policies and applicable regulations.

Handle employee enquiries and provide administrative support to staff.

Perform other HR and administrative duties assigned by management.

What we're looking for

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.

Previous experience in HR and administration is an advantage.

Good knowledge of Microsoft Office, especially Excel and Word.

Good communication skills in Bahasa Malaysia, English, and Chinese.

Strong organisational and time-management skills.

Detail-oriented with the ability to maintain confidentiality.

Ability to work independently and as part of a team.

Responsible, proactive, and willing to learn.