HR & Admin Executive

Jump Media; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

Jump Media in Malaysia is seeking an HR & Admin Executive to support talent management and workplace administration. You will manage end-to-end recruitment, maintain records, handle employee inquiries, and coordinate facilities.

You will build relationships with vendors, assist HR projects and events, and promote a positive work environment. Proficiency in MS Office and HR tools is expected, along with a discreet, detail-oriented approach.

Qualifications

• Diploma or degree in Human Resources, Business Administration or a related field.
• Experience in recruitment, employee relations and general office administration.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with HR systems or administrative tools.
• A proactive, detail-oriented approach and the ability to handle confidential information professionally.

Responsibilities

• Manage the end-to-end recruitment process, including job postings, candidate screening, interview coordination and onboarding support.
• Maintain accurate employee records and support the preparation of HR documentation.
• Respond to employee inquiries and provide timely support on HR policies, procedures and workplace matters.
• Support employee relations activities and help promote a positive and productive work environment.
• Coordinate office facilities management, maintenance, supplies and general administrative services.
• Manage relationships with external vendors and service providers, including quotations, scheduling and issue resolution.
• Support HR and administrative projects, events and day-to-day operational activities as required.

Skills

Recruitment

Employee relations

Office administration

Communication skills

Time management

Education

Diploma/degree in HR or Business Admin

Tools

Microsoft Office

HR systems

Job description

The HR & Admin Executive plays a vital dual role in supporting talent management and workplace administration. You will manage the end-to-end recruitment process, foster positive employee relations, and oversee office facilities management while serving as a key point of contact for employee inquiries and vendor relations.

Key responsibilities

Manage the end-to-end recruitment process, including job postings, candidate screening, interview coordination and onboarding support.

Maintain accurate employee records and support the preparation of HR documentation.

Respond to employee inquiries and provide timely support on HR policies, procedures and workplace matters.

Support employee relations activities and help promote a positive and productive work environment.

Coordinate office facilities management, maintenance, supplies and general administrative services.

Manage relationships with external vendors and service providers, including quotations, scheduling and issue resolution.

Support HR and administrative projects, events and day-to-day operational activities as required.

What we're looking for

Diploma or degree in Human Resources, Business Administration or a related field.

Experience in recruitment, employee relations and general office administration.

Strong organisational and time management skills with the ability to manage multiple priorities.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office and familiarity with HR systems or administrative tools.

A proactive, detail-oriented approach and the ability to handle confidential information professionally.