Human Resources Admin

AINS DAILY MARKETING; Sungai Buloh; On-site; MYR 33,000 - 51,000; Full time

Job summary

Dua Ains Cake Batik is a growing dessert brand in Shah Alam, seeking an Admin HR to support daily HR tasks. The role involves maintaining employee records, assisting recruitment, onboarding, payroll, and HR documentation.

The ideal candidate has a relevant diploma/degree, good communication, and strong organizational skills. Fresh graduates are welcome; training will be provided. Knowledge of KWSP, PERKESO, EIS and payroll processes is a plus.

Qualifications

• Minimum Diploma/Degree in Human Resources, Business Administration, Management, or related field.
• Fresh graduates with strong interest in Human Resources are welcome to apply (training will be provided).
• Candidates with relevant experience in Human Resources, Administration, Recruitment, Payroll, or Office Administration are encouraged to apply.

Responsibilities

• Maintain and update employee records, including personal information, leave records, attendance, and other HR documentation.
• Assist recruitment: prepare job advertisements, post vacancies, screen candidates, arrange interviews, and follow up with applicants.
• Coordinate interview schedules and communicate with candidates regarding interview arrangements and updates.
• Prepare onboarding documents, checklists, and relevant HR forms for new employees.
• Assist with payroll preparation, including attendance, overtime, allowances, deductions, and commissions.

Skills

Communication skills

Interpersonal skills

Organizational skills

Teamwork

Time management

Multitasking

Microsoft Office

Google Sheets

Attention to detail

Education

Diploma/Degree in HR or related field

Tools

Microsoft Office

Google Sheets

HR management systems (basic)

Job description

Dua Ains Cake Batik is a growing dessert brand located in Shah Alam, specializing in premium homemade cake batik and desserts. We are committed to quality, consistency, and customer satisfaction while creating a positive and supportive working environment for our team. As our business continues to grow, we are looking for a responsible, organized, and people-oriented Admin Human Resources to support our daily HR task.

Responsibilities

• Maintain and update employee records, including personal information, employment documents, leave records, attendance, and other HR documentation.
• Assist with the recruitment process, including preparing job advertisements, posting vacancies, screening candidates, arranging interviews, and following up with applicants.
• Coordinate interview schedules and communicate with candidates regarding interview arrangements and recruitment updates.
• Prepare and maintain employee onboarding documents, checklists, and relevant HR forms for new employees.
• Assist in managing employee attendance, punctuality, leave, MC, overtime, and related records.
• Assist with monthly payroll preparation, including checking attendance, overtime, allowances, deductions, commissions, and other payroll-related information.
• Assist in managing statutory matters such as KWSP, PERKESO, EIS, and other employee-related submissions or documentation when required.
• Prepare and maintain HR letters and documents such as employment letters, confirmation letters, warning letters, resignation documentation, and other HR-related correspondence.
• Assist in implementing and maintaining company HR policies, SOPs, rules, and procedures.
• Assist in coordinating staff activities, training, workshops, meetings, team-building activities, and employee engagement programmes.
• Monitor and maintain HR-related trackers, reports, databases, and documentation using systems such as Google Sheets, Excel, or HR management systems.
• Assist in identifying and communicating HR issues or employee concerns to the management or HR Consultant.
• Support the company in maintaining a positive, professional, and productive working environment.
• Maintain strict confidentiality of employee information, company records, salary information, and other sensitive HR matters.
• Perform other ad-hoc HR and administrative duties assigned by the management or HR Consultant.

Requirements

• Minimum Diploma/Degree in Human Resources, Business Administration, Management, or related field.
• Candidates with relevant experience in Human Resources, Administration, Recruitment, Payroll, or Office Administration are encouraged to apply.
• Fresh graduates with strong interest in Human Resources are welcome to apply (training will be provided).
• Good communication and interpersonal skills.
• Strong organizational skills with good attention to detail.
• Responsible, trustworthy, proactive, and willing to learn.
• Able to handle confidential employee information with professionalism and integrity.
• Able to work independently as well as in a team.
• Good knowledge of Microsoft Office, Excel/Google Sheets, and basic administrative systems.
• Good time management and ability to multitask in a fast-paced working environment.
• Knowledge of Malaysian HR practices, KWSP, PERKESO, EIS, Employment Act 1955, and basic payroll processes will be an added advantage.
• Positive attitude and comfortable communicating with employees, candidates, management, and external parties.

Contributions

• KWSP / PERKESO / EIS provided
• Statutory benefits according to applicable employment requirements
• Hirer responsiveness Salary match Number of applicants
• Registration No. 202203092919 (SA0581051-P)

What can I earn as a Human Resources Administrator