Human Resource (HR) Assistant

Gardenia Bakeries (KL) Sdn Bhd; Shah Alam; On-site; MYR 28,000 - 50,000; Full time

Job summary

Gardenia Bakeries (KL) Sdn Bhd is seeking an HR/Admin professional to support disciplinary matters and general HR operations in its Shah Alam office.

The role requires a Bachelor's degree in HRM or a related field, 1–2 years of experience (fresh graduates welcome), and strong computer skills with English and Bahasa Malaysia proficiency. You will work in a fast-paced environment to ensure smooth HR processes.

Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration or related field.
• 1–2 years of working experience; fresh graduates welcome.
• Basic administrative and organisational skills.
• Computer literate; proficiency with Excel formulas a plus.
• Good command of English and Bahasa Malaysia.
• Positive attitude, independent and able to work in a fast-paced environment.

Responsibilities

• Handle Industrial Relations tasks on disciplinary matters.
• Conduct investigations and written show cause sessions.
• Prepare warning letters for assigned cases.
• Provide administrative support to ensure smooth HR operations.
• Data entry and maintenance on disciplinary cases.
• Sort and file documents; ensure security and accuracy.
• Answer and screen incoming calls and relay messages.
• Perform any other duties assigned by superior as required.

Skills

Administrative skills

Excel formulas

English & Bahasa Malaysia

Independent & fast-paced

Organisational skills

Education

Bachelor’s Degree in HRM or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email client

Job description

Qualifications

• Possess minimum Bachelor’s Degree in Human Resource Management, Business Administration or any related field;
• Minimum 1 - 2 years of working experience. Fresh graduates are welcome to apply;
• Possess basic administrative and organisational skills;
• Computer literate (Word, Excel, Powerpoint and Email); Proficiency to process intermediate or advance functions and formulas in Excel will be an added advantage;
• Good command of English and Bahasa Malaysia;
• Positive working attitude, independent and able to work in a fast-paced environment;

Responsibilities :

• Handle Industrial Relations related tasks on disciplinary matters;
• Conduct investigations and written show cause sessions;
• Prepare warning letters for assigned cases;
• Provide administrative support to ensure smooth operations within HR department;
• Data entry and maintenance on disciplinary cases;
• Sorting and filing documents, ensuring document security and accuracy;
• Answer and screen incoming calls, when needed, to relay messages to the right recipients;
• Perform any other duties assigned by superior as and when required.

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About Us

Gardenia Bakeries (KL) Sdn Bhd (GBKL) is a subsidiary of a food listed company, QAF Ltd, who also operates Gardenia Singapore, Gardenia Philippines and will soon be opening Gardenia bakery in Fujian, China.

GBKL is an associate company of Padi Beras Nasional Berhad.

Brief History

In 1969, an American named Horatio Sye Slocumm was sent by International Executive Service Corporation (IESC) to East Malaysia to start a bakery. Mr. Slocumm brought with him 35 years of baking experience with one of America's leading chain of bakeries. Gardenia was born.

Gardenia Bakeries (KL) Sdn Bhd rolled the first loaf of bread off its line in 1986. Within four short years, it became the bread market leader with an astounding 99 percent brand recall rate and 80 percent top-of-mind recall.

Gardenia's range of products grew and evolved through the years, becoming better and better with each step. Leveraging on its brand strength, Gardenia now produces a variety of baked products to satisfy consumers' demands.